1.0 FTE ADMINISTRATIVE ASSISTANT, STUDENT SERVICES DEPARTMENT
Hamilton-Wenham Regional School District
Wenham, Massachusetts

Job Details
Job ID: 3816293 Application Deadline: Posted until Filled
Posted: March 24, 2022 Starting Date: Immediately
Updated: June 28, 2022

Job Description
1.0 FTE SECRETARY FOR THE STUDENT SERVICES DEPARTMENT/DIRECTOR OF STUDENT SERVICES

Salary Range: $48,088-$55,238. Final salary is dependent on years of experience.

The Hamilton-Wenham Regional School District is seeking an Administrative Assistant for the Student Services Department. This position is a member of the Hamilton-Wenham Office Personnel Union. This is a twelve month, full-time (8 hours/day) position primarily supporting functions within the Student Services Office. It is the responsibility of the incumbent to ensure for the timely processing and dissemination of Student Services documentation and district reports. The candidate must have the ability to maintain a level of organization such that information is current, accurate, and stored/filed in such a manner that it can be readily retrieved when necessary. The candidate must be able to work cooperatively as a member of a multi-disciplinary team and maintain a courteous and helpful manner when interacting with staff, parents, and other members of the community. This position will support the Director of Student Services.

REPORTING STRUCTURE:
This position will report to the Student Services Director.

QUALIFICATIONS:
•High school diploma required, college degree preferred.
•Experience in an office (required) and educational setting (preferred).
•Knowledge of computer applications and accurate typing/keyboarding skills required.
  • Understanding and working knowledge of EXCEL Spreadsheets and Google Suite-required.
    •Strong organizational skills and the ability to prioritize and multi-task required.
  • Understanding of accounting processes, including purchase orders, invoices and projecting costs-required.
    •Ability to work independently, pay close attention to detail, and display initiative and flexibility.
    •Adherence to strict confidentiality required.
    •Demonstrated ability to effectively communicate verbally and in writing required.
    •Experience working with ASPEN preferred

    DUTIES:
    •Provide organizational and clerical support to the Director of Student Services.
    •Process requisitions and purchase orders.
    •Track and document budget and grant expenditures. Complete end of year and end of grant cycle activities.
    •Complete all necessary documentation and complete reports for Medicaid Reimbursement
    •Gather and track data for mandated reporting requirements and district-level reporting requirements.
    •.Create and provide requested ASPEN reports. Review data for accuracy.
    •Process contracts for out of district placements and track OOD expenditures.
    •Maintain a level of organization and flexibility such that the Director can readily locate information.
    •Copy and file progress reports, evaluation reports, and all other information as needed.
    •Maintain special education records; oversee the release of records; coordinate the destruction of records; provide duplication of record information, as requested.
    •Perform word processing including creation and updating of spreadsheets and data base entry.
    •Support district reporting activities, as required by MA DESE: Circuit Breaker
    •Review information for state reports: October 1 Report, March 1 Report, End of Year Report.
    •Assist in the general operations of the Student Services Office.
    •Other duties as designated by the Director of Student Services.

    PHYSICAL WORKING CONDITIONS:
    Work involves parent and educational personnel interaction and is performed primarily in an office or school setting.

    APPLICATION DEADLINE: April 7, 2021
    ANITCIPATED START DATE: May 1, 2021

    CONTACT INFORMATION:
    Stacy Bucyk, M.Ed., Director of Student Services
    5 School Street
    Wenham, MA 01984

    Position Type: Full-time

    Positions Available: 1

    Equal Opportunity Employer
    Hamilton-Wenham Regional School District does not discriminate in its programs, activities or employment practices based on race, color, national origin, age, religion, gender, sexual orientation or disability.

  • Job Requirements
    Completed School Spring application with 3 letters of recommendation required.
  • At least 2 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required

  • Contact Information
    Stacy Bucyk, Director of Student Services
    5 School Street
    Wenham, Massachusetts 01984
    Phone: 978-468-5310
    Fax: 978-468-7889
    Email: s.bucyk@hwschools.net
    Learn more online at http://www.SchoolSpring.com/job?3816293