South Burlington School District Employment Opportunities

CLERICAL ASSISTANT FOR EDUCATIONAL SUPPORT SERVICES (#104)


Educational Support Services
South Burlington School District
South Burlington, Vermont

Job Details
Job ID: 3927992 Application Deadline: Posted until Filled
Re-posted: August 9, 2022 Starting Date: Immediately

Job Description
South Burlington School District
Position Description
Job Title: Clerical Assistant for Educational Support Services
Location: Superintendent’s Office
Job Group: Non-Union Support Staff
Pay Level: Non-exempt, Grade 6
Reports To: Executive Director of Educational Support Systems
Summary: Assists the Educational Support Services Department by performing clerical and receptionist duties,
special projects. Performs a variety of other assigned tasks to enhance the smooth and efficient operation of the
office. Works in a highly visible office dealing frequently with confidential communications and information.
Essential Duties and Responsibilities:
1. Supports Educational Support Services with such tasks including, but not limited to:
a. Maintaining department and student digital/paper files and records.
b. Assisting in preparation of student records (digital and paper) for transfer and any legal proceedings.
c. Supporting staff to follow compliance paperwork and timelines.
d. Managing annual time documentation for the Vermont Agency of Education.
e. Assisting the Medicaid Coordinator with the Medicaid Program (i.e.: filing and copying as needed) and
EPSDT.
f. Coordinating training for Special Education support staff.
g. Assisting in the coordination of Extended School Year Services.
h. Assisting homeless families with transportation requests, and when appropriate, referring families to
various agencies.
i. Coordinates with the Transportation Department with requests for specialized transportation for homeless
students and students with disabilities.
2. Performs administrative support duties such as, but not limited to:
a. Answering routine telephone and in-person inquiries regarding department programs, procedures, and
policies from parents, staff, vendors, and consultants. Takes messages and/or routes calls.
b. For assigned tasks, functions as a liaison between the District and State agencies and the district and the
greater school community.
c. Assuming general clerical responsibilities such as copying, filing, ordering materials and equipment,
coordinating schedules, and handling mail.
d. Processing purchase orders and payments in coordination with the Grant Coordinator and as assigned.
e. Maintaining confidentiality of all staff and student-related materials, as appropriate.
3. Maintains knowledge of SpEdDoc software as well as state and federal rules and regulations for Special
Education and Section 504 as related to student files. May attend workshops, trainings and other relevant
activities as requested.
4. Serves as a back-up for Central Office receptionist duties.
5. May performs other duties as assigned.
General Responsibilities: The ability to work in a collaborative team environment is essential to the employee's
successful job performance. Position requires a calm and friendly approach to manage a constant flow of
interruptions from walk-ins, phones, and emails while serving the public and district employees. Carries out
responsibilities in accordance with the District’s policies and applicable laws at the direction of the Executive
Director of Educational Support Systems. Regular attendance in accordance with established scheduled
days/hours.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirement listed below are typical of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school graduate, Associate’s Degree preferred. Two or more years clerical
experience desired. Knowledge of state and federal rules and regulations for Special Education rules and Section
504, as related to student files preferred. Knowledge of SpEdDoc software preferred.
Licenses and/or Certificates: Valid Vermont Driver’s License.
Language Skills: Ability to read and interpret documents such as special education rules and regulations, safety
rules, operating and maintenance instructions, and procedure manuals. Ability to develop and write routine
correspondence. Ability to communicate effectively to others in person and over the phone, through email or
correspondence.
Mathematical Skills: Ability to apply concepts of basic math and algebra. Must be able to calculate figures and
amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Reasoning Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral,
or diagram form. Demonstrated ability to deal with problems involving several concrete variables in standardized
situations is necessary.
Other Skills and Abilities: Personal computer, SpedEdDoc and spreadsheet experience. Effective organization
skills and the demonstrated ability to be flexible and manage multiple tasks in a fast-paced environment are
required. Must possess the ability to work well both independently and as a member of a team. Must possess and
demonstrate a high level of confidentiality with regard to official School District matters related to privacy rights of
the District, students, parents, and employees. Demonstrated ongoing commitment to workplace diversity,
sustainability, and delivering exceptional customer service. Maintaining knowledge of state and federal rules and
regulations for Special Education and Section 504 as related to student files.
Physical Demands: The physical demands described here are typical of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations, as defined by the District,
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, see, and hear. The employee
is frequently required to walk, stand, and reach with hands and arms. The employee must regularly demonstrate
manual dexterity to operate a computer, adding machine, phone, and other office machinery. The employee must
occasionally lift and/or move up to 40 pounds, such as files or cases of computer paper, stoop and bend to file
items in lower drawers. Specific vision abilities required by this job include close vision, distinguish color variation,
and depth perception. The employee may occasionally be required to travel to other work locations.
Work Environment: The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Work performed is in an office setting. The position
demands meeting deadlines with severe time constraints.
Terms of Employment: 12 months
Evaluation: Annually by the Executive Director of Educational Support Services
Date Approved: 7/19/21 JG
The information contained in this job description is for compliance with the Americans With Disabilities Act (A.D.A.) and the ADA Amendments Act of 2008
(P.L. 110-325), which became effective on January 1, 2009 is not an exhaustive list of the duties performed for this position. Additional duties are
performed by the individual(s) currently holding this position and additional duties may be assigned. The Board reserves the right to waive the essential
requirements contained in this job description.
Job Description Acknowledgement
I have received, reviewed and fully understand the job description. I further understand that I am responsible for the
satisfactory execution of the essential functions described therein, under any and all conditions as described.
Employee Name____________________________________________________________________________
Employee Signature____________________________________________________ Date_________________

Position Type: Full-time
Positions Available: 1

Equal Opportunity Employer
South Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
.
  • At least 1 year of relevant experience preferred
  • High School/Trade School degree preferred
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Kristen Romick, Special Educator
    500 Dorset Street
    South Burlington, Vermont 05403
    Phone: 802-652-7100
    Fax: 802-652-7152
    Email: Kromick@sbschools.net