1.0 FTE ADMINISTRATIVE ASSISTANT, STUDENT SERVICES DEPARTMENT


Hamilton-Wenham Regional School District
Wenham, Massachusetts

Job Details
Job ID: 3816293 Application Deadline: Posted until Filled
Re-posted: June 28, 2022 Starting Date: Immediately

Job Description
1.0 FTE SECRETARY FOR THE STUDENT SERVICES DEPARTMENT/DIRECTOR OF STUDENT SERVICES

Salary Range: $48,088-$55,238. Final salary is dependent on years of experience.

The Hamilton-Wenham Regional School District is seeking an Administrative Assistant for the Student Services Department. This position is a member of the Hamilton-Wenham Office Personnel Union. This is a twelve month, full-time (8 hours/day) position primarily supporting functions within the Student Services Office. It is the responsibility of the incumbent to ensure for the timely processing and dissemination of Student Services documentation and district reports. The candidate must have the ability to maintain a level of organization such that information is current, accurate, and stored/filed in such a manner that it can be readily retrieved when necessary. The candidate must be able to work cooperatively as a member of a multi-disciplinary team and maintain a courteous and helpful manner when interacting with staff, parents, and other members of the community. This position will support the Director of Student Services.

REPORTING STRUCTURE:
This position will report to the Student Services Director.

QUALIFICATIONS:
•High school diploma required, college degree preferred.
•Experience in an office (required) and educational setting (preferred).
•Knowledge of computer applications and accurate typing/keyboarding skills required.
  • Understanding and working knowledge of EXCEL Spreadsheets and Google Suite-required.
    •Strong organizational skills and the ability to prioritize and multi-task required.
  • Understanding of accounting processes, including purchase orders, invoices and projecting costs-required.
    •Ability to work independently, pay close attention to detail, and display initiative and flexibility.
    •Adherence to strict confidentiality required.
    •Demonstrated ability to effectively communicate verbally and in writing required.
    •Experience working with ASPEN preferred

    DUTIES:
    •Provide organizational and clerical support to the Director of Student Services.
    •Process requisitions and purchase orders.
    •Track and document budget and grant expenditures. Complete end of year and end of grant cycle activities.
    •Complete all necessary documentation and complete reports for Medicaid Reimbursement
    •Gather and track data for mandated reporting requirements and district-level reporting requirements.
    •.Create and provide requested ASPEN reports. Review data for accuracy.
    •Process contracts for out of district placements and track OOD expenditures.
    •Maintain a level of organization and flexibility such that the Director can readily locate information.
    •Copy and file progress reports, evaluation reports, and all other information as needed.
    •Maintain special education records; oversee the release of records; coordinate the destruction of records; provide duplication of record information, as requested.
    •Perform word processing including creation and updating of spreadsheets and data base entry.
    •Support district reporting activities, as required by MA DESE: Circuit Breaker
    •Review information for state reports: October 1 Report, March 1 Report, End of Year Report.
    •Assist in the general operations of the Student Services Office.
    •Other duties as designated by the Director of Student Services.

    PHYSICAL WORKING CONDITIONS:
    Work involves parent and educational personnel interaction and is performed primarily in an office or school setting.

    APPLICATION DEADLINE: April 7, 2021
    ANITCIPATED START DATE: May 1, 2021

    CONTACT INFORMATION:
    Stacy Bucyk, M.Ed., Director of Student Services
    5 School Street
    Wenham, MA 01984

    Position Type: Full-time
    Positions Available: 1


  • Welcome to Hamilton-Wenham Regional School District!

    The HAMILTON-WENHAM REGIONAL SCHOOL DISTRICT is located in the Commonwealth of Massachusetts on the North Shore of Boston, MA. There are five schools which are located in the towns of Hamilton and Wenham, MA, with a total enrollment of 1954 students. The Mission of the HWRSD is to educate our children to become young adults who are of good character and demonstrate mastery of the knowledge and skills needed to be successful members of our global economy and engaged citizens of the 21st Century. Vision Statement for the HWRSD for 2013-2018 Through the development of an integrated, data-responsive system of curriculum, instruction, assessment and professional development, the Hamilton-Wenham Regional School District will be a world-class learning organization that graduates students who are well-prepared to meet the post-secondary challenges of the 21st Century economy and are engaged members of our global society. Motto of the HWRSD: Knowledge • Respect • Responsibility • Excellence HWRSD Statement of Core Beliefs -We believe in high standards for all students. -We believe successful members of our global economy and engaged citizens of the 21st Century are effective communicators, collaborative, critical thinkers, and problem-solvers. -We believe engaged citizens of the 21st Century demonstrate respect for themselves, other people and their cultures, and our environment. -We believe in our shared responsibility to develop the whole child, including academic abilities and physical and emotional well-being. -We believe students can demonstrate success in a variety of ways. -We believe all students learn resilience and confidence through learning in an environment that provides a balance of support and challenge. -We believe learning is a lifelong pursuit that neither begins nor ends with one’s formal education. -We believe education is the key to continuing the democratic ideals of our Nation. Hamilton-Wenham Regional High School - A Passion for Learning The Hamilton-Wenham Regional School community strives to create a passion for learning in a reflective environment that promotes respect, individuality, and quality achievement. By working to reach their greatest potential, Hamilton-Wenham students will L.E.A.R.N. to: -Live as Lifelong Learners locate and utilize opportunities for learning beyond the school walls make informed decisions set and pursue goals prepare for future learning and/or career paths -Express Themselves Effectively speak and write proficiently and effectively express ideas creatively using a variety of formats -Acquire Essential Knowledge and Skills be critical and creative researchers, thinkers, and solution-makers access, comprehend, and evaluate information from a variety of sources and subjects analyze, interpret, and deliver information using a variety of media -Respect Themselves and Others assume responsibility for making healthy choices demonstrate awareness and respect for others in a diverse world exhibit honesty, integrity, and personal responsibility -Navigate within a Variety of Communities work with others to accomplish a common goal contribute actively to the commonwealth of the community develop an understanding of the rights and responsibilities of living in a democracy participate as active citizens Miles River Middle School The Miles River Middle School is a comprehensive middle school that serves grades six through eight with a rigorous academic program focused on the areas of Mathematics, English, Social Studies, Science, and Foreign Language. At Miles River, we work to meet the needs of all of our students through the professional culture of our faculty, by working in partnership with our families, and by incorporating principles of learning that are focused on developing ongoing and meaningful relationships with our students. Miles River Middle School supports and enhances a student-centered environment where each student can and will learn to be a productive citizen. We envision a school community where all members - students, staff, and families are continual learners. The Buker Elementary School, Cutler Elementary School and Winthrop Elementary School The three Elementary schools located in the Hamilton-Wenham Regional School District services grades K-5. Each school supports and enhances a student-centered environment where each student can and will learn to be a productive citizen. We envision a school community where all members - students, staff, and parents are continual learners. Equal Opportunity Employer Hamilton-Wenham Regional School District does not discriminate in its programs, activities or employment practices based on race, color, national origin, age, religion, gender, gender identity, sexual orientation or disability.

    Equal Opportunity Employer
    Hamilton-Wenham Regional School District does not discriminate in its programs, activities or employment practices based on race, color, national origin, age, religion, gender, sexual orientation or disability.

    Job Requirements
    Completed School Spring application with 3 letters of recommendation required.
  • At least 2 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Stacy Bucyk, Director of Student Services
    5 School Street
    Wenham, Massachusetts 01984
    Phone: 978-468-5310
    Fax: 978-468-7889
    Email: s.bucyk@hwschools.net