Somerville Public Schools
Employment Opportunities


Food and Nutrition Services
Somerville Public Schools
Somerville, Massachusetts

Job Details
Job ID: 3754299 Application Deadline: Posted until Filled
Posted: January 10, 2022 Starting Date: Immediately

Job Description

Principal Account Clerk 1

Job Goal: The Principal Account Clerk supports District strategies, goals and objectives by preparing and processing accurate and timely vendor payments, bill rolls, accounting reports, complying with all established District, municipal, DESE and general accounting principles and procedures, state and federal tax agencies, pension systems and a wide range of corporate compensation and benefit vendors.

Essential Knowledge, Skills and Abilities:
•Knowledge and understanding of MUNIS software to successfully prepare, transmit and manage financial transactions;
•Excellent technology skills including MS Office, MUNIS and other appropriate applications as needed;
•Ability to communicate effectively and successfully address questions from staff and other stakeholders;
•Excellent analytical skills; ability to perform complex mathematical calculations to apply and manage employee compensation, benefits and related;
•Ability to maintain regular and consistent job attendance;
•Excellent customer service skills and related professional characteristics including but not limited to the exercise and demonstration of tact, courtesy, respect under stressful circumstances;
•Ability to multi-task and meet stringent deadlines;
•Ability to work in a team environment;
•Ability to exercise independent judgement and work independently;
•Analytical skills to review, analyze and apply terms of vendor contracts;
•Knowledge of municipal, DESE and general accounting procedures;
•Knowledge of MA state procurement law and regulations (MGL 30B).

Education & Experience Requirements:
•Five years of senior-level administrative support experience preferably incorporating bookkeeping and or general accounting with progressive responsibility;
•Appropriate level of post-secondary studies in an applicable field (i.e. accounting, finance, management) preferred;
•Acceptable combination of experience and education.

•Ability to demonstrate a working knowledge of general accounting, accounts payable and procurement procedures;
•Demonstrates a high degree of accuracy in the processing district finances;
•Demonstrates ability to effectively communicate with all stakeholders.
•Works with others in a team environment to effectively meet department / district goals and objectives;
•Transmits and processes bill rolls and other accounting documents, reports, memoranda in a timely manner;
•Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance;
•Reviews purchase requisitions to ensure that budget codes are appropriate for the item(s) being purchased, and follow financial accounting guides and district policies;
•Ensures that budgets have sufficient balances to cover expenditures;
•Manages 1099 reporting;
•Processes disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents;
•Prepares all remittance information to be mailed with checks;
•Communicates with vendors to ensure accurate payment to all vendors;
•Responds to inquiries from vendors and other stakeholders;
•Maintains accurate accounting files and performs updates in the accounting system;
•Communicates with the City for stop payments and views check status periodically;
•Processes requisitions and purchase orders;
•Assigns vendor numbers to requisitions and verifies accuracy of requisitions;
•Adds, updates and obtains vendor payment information to enter in the financial accounting system when necessary;
•Assists in posting deposits, cash receipts, journal entries and budget transfers;
•Demonstrates confidentiality and accountability in dealing with district issues;
•Ability to demonstrate the highest level of accuracy;
•May collect, sort and review timesheets for department employees;
•May prepare Staff time reports to be sent to Payroll at Central Office;
•Applies working knowledge of MGL 30B, federal, state and local tax laws, rules and regulations with respect to municipal and district procurement of goods and services;
•Manages multiple complex tasks simultaneously and under pressure with a high degree of accuracy and accountability;
•Exercises good judgment and common sense;
•Demonstrates the highest level of customer service skills when addressing vendor questions, concerns, and successfully reconciles vendor compensation;
•May supervise the work of other account clerks;
•Assists with compiling of audit materials;
•Reconciles financial statements and reports as appropriate;
•Performs other duties consistent with the scope and responsibility of the position as assigned, as may be required, and as may be requested by the Superintendent.

Position Reports to: Director and Assistant Director of the Food & Nutrition Services Department

Rate of Compensation: In accordance with AFSCME Clerical Collective Bargaining Agreement

Please Note:
•Applications are only accepted online through School Spring.
•Please do not mail or email resumes. Only resumes that are submitted through School Spring will be considered.

The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Position Type: Full-time
Positions Available: 1

Welcome to Food and Nutrition Services!

If students are hungry or unhealthy, they are not able to learn. Somerville Food and Nutrition Services is committed to providing high quality, nutritious, and innovative meals for students and staff throughout the school year and the summer. The Food Service Director and Assistant Food Service Director are responsible for making sure school breakfast, lunch and snack programs are compliant with the regulations of the Massachusetts Department of Elementary and Secondary Education and offer the best nutrition in the most appealing way to the more than 3,000 students and staff who eat breakfast and lunch in the Somerville Public Schools every day.
Equal Opportunity Employer
Somerville Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Pauline Uccello, Assistant Director of Food and Nurtrition Services
    115 Sycamore St
    Somerville, Massachusetts 02145
    Phone: (617) 625-6600