Somerville Public Schools
Employment Opportunities

PRINCIPAL CLERK


Full Circle/Next Wave
Somerville Public Schools
Somerville, Massachusetts

Job Details
Job ID: 3738575 Application Deadline: Posted until Filled
Re-posted: January 10, 2022 Starting Date: Immediately

Job Description
ANNOUNCEMENT OF VACANCY
SOMERVILLE AFSCME CLERICAL EMPLOYEES’ UNIT

Principal Clerk
Next Wave / Full Circle Alternative Schools
(205-day position)

Job Goal: Under general supervision performs administrative work of moderate difficulty in routine or special project work for the Department Head; provides office management support and performs other duties as assigned.

Responsibilities:
•Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
•Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflict and issues.
•Compute, record and proofread data and other information, such as records or reports.
•Answer phones, direct calls, and take messages or transfer calls to appropriate individuals.
•Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Troubleshoot problems involving office equipment.
•Communicate with vendors, employees, disseminate or explain information, take orders, and address complaints.
•Compile, copy, sort, and file records of office activities, business transactions, and other activities.
•Maintain and update filing and database systems, either manually or using the computer.
•Review files, records, and other documents to obtain information to respond to requests.
•Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
•Complete work schedules, manage calendars, and arrange appointments.
•Train other staff members to perform work activities, such as using computer applications.
•Complete and mail bills, contracts, policies, invoices or checks.
•Prepare meeting agendas, attend meetings, and record as assigned.
•Process and prepare documents, such as business and government forms.
•Assists with management, retrieval, and destruction of records within established guidelines
•Using computers and computer systems (including hardware and software) to process information and enter data.
•Making decisions and solving problems. Analyzing information and evaluating results to choose the best solution and solve problems.
•Act as liaison between the school department, general public and vendors by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquires by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents/guardians by explaining and enforcing school site requirement; communicates as necessary with supervisor; maintains confidentiality of records.
•Prepares, creates, and composes letters, reports, and other documents for the school/department or instructional programs; answers routine correspondence for the administrator; prepares documents from rough draft, notes, recordings or oral instructions; submits print requests; prepares reports from confidential records; operates computer and standard office equipment; may provide technical support to staff.
•Establishes and maintains cooperative and effective working relationships with others.
•Works confidentially with discretion and adheres to the appropriate code of ethics.
•Performs special projects as required.

Qualifications:
•High school diploma or equivalent, related school or office experience
•Knowledge of office procedures
•Ability to use office machinery, computers and technology proficiently
•Must possess data entry skills
•Must have excellent oral communication skills
•Must be able to work well with others
•Ability to exercise good judgment and common sense
•Ability to manage multiple tasks simultaneously and under pressure with accuracy and accountability;
•Demonstrated aptitude and competence for other assigned responsibilities

Position reports to: Principal and Assistant Principal

NOTE:
•Applications are only accepted online through School Spring.
•Please do not mail or email resumes. Only resumes that are submitted through School Spring will be considered.

INTERNAL CANDIDATES WILL BE GIVEN PREFERENCE

The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Position Type: Full-time
Positions Available: 1


Welcome to Somerville Public Schools!

Education - Inspiration - Excellence are the themes that characterize the instructional services, departments and programs of the Somerville Public Schools. Our Mission: The Somerville Public Schools is dedicated to the realization of the full intellectual, physical, social, and emotional potential of all students. Our talented team of teachers and other professionals provides every student with the knowledge, skills and attitudes needed to be successful throughout their lives. This is accomplished through the delivery of innovative instruction guided by the Massachusetts Curriculum and Somerville Curriculum Frameworks, and supported through partnerships with organizations such as Primary Source, and the Center for Engineering Education and Outreach at Tufts University.

Equal Opportunity Employer
Somerville Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Jack Haverty, Special Education Department Chair
    11 Otis St
    Somerville, Massachusetts 02145
    Phone: (617) 625-6600
    Email: jhaverty@k12.somerville.ma.us