Somerville Public Schools
Employment Opportunities

SENIOR CLERK


Somerville Community Schools
Somerville Public Schools
Somerville, Massachusetts

Job Details
Job ID: 3530621 Application Deadline: Posted until Filled
Re-posted: May 25, 2021 Starting Date: Immediately

Job Description
ANNOUNCEMENT OF A VACANCY
SOMERVILLE AFSCME CLERICAL EMPLOYEES’ UNIT

Senior Clerk
SOMERVILLE COMMUNITY SCHOOLS AFTERSCHOOL PROGRAM

Job Goal: Organize, coordinate, schedule and perform office functions to support the Principal/Assistant Principal/Director and/or Supervisor. Coordinate communications between administrators, District and site personnel, parents, students and the general public.

Responsibilities & Qualifications: Please refer to Job Description below

Position Reports to: Director and Assistant Director of Community Education

Rate of Compensation: In accordance with AFSCME Clerical Collective Bargaining Agreement

NOTE:
Applications are only accepted online through School Spring.

Please do not mail or email resumes. Only resumes that are submitted through School Spring will be considered.

Somerville Public Schools is an Equal Opportunity Employer.
Somerville Public Schools actively seeks applicants with diverse backgrounds.

SENIOR CLERK
JOB DESCRIPTION

RESPONSIBILITIES
•Performs a variety of clerical, secretarial and bookkeeping duties in a school and/or District office.
•Organizes and coordinates a wide variety of clerical, bookkeeping and other office functions and activities related to the administration of diverse programs and operations at a school; prioritizes and schedules duties and assignments to assure efficiency and effectiveness and meets established timelines.
•Serves as secretary and provides administrative assistance to the Administrator; schedules and arranges appointments, meetings and conferences.
•Coordinates and facilitates communications between Administration, parents, students, school and support services.
•Communicates with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolves conflicts and issues.
•Assists the Administrator in the preparation of reports; researches, compiles and organizes information.
•Processes requisitions and assists Department Chairpersons with maintenance of student data.
•Types from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions and reports.
•Maintains daily teacher attendance log and records of substitute teachers.
•Acts as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, email, fax or personal contact; maintains internal communication system insuring instructional, probation, and support personnel are kept informed of needed information; coordinates the transfer of information between site/program and outside agencies and districts; interacts with and assists students and parents/guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor; maintains confidentiality of records.
•Ensures that appropriate calendars of activities are maintained for the school including establishment of schedules for parent conferences, Individualized Education Program (IEP) meetings, school visitors, and other meetings; generates daily substitute list; may assist in arranging and scheduling substitute and temporary employees for the school; greets substitutes and assists with directors and questions; assists Administrator and other staff in planning and preparing for staff meetings, in-services, conferences, and workshops; assists in the development of office procedures; insures appropriate security and safety methods are employed within the office; orders supplies and equipment for school/program insuring adequate levels are maintained.

QUALIFICATIONS:
•High School diploma or equivalent, related school or office experience
•Ability to use computers efficiently with knowledge of computer office programs
•Proficiency in use of office machinery and technology
•Good communication and interpersonal skills
•Knowledge of school office procedures
•Ability to exercise good judgment and common sense
•Ability to perform work accurately and thoroughly
•Aptitude or competence for other assigned responsibilities

OTHER REQUIREMENTS:
Must have satisfactory outcome of CORI (Criminal Offenders Record Information) and fingerprinting check prior to starting employment.

Position Type: Full-time
Positions Available: 1


Welcome to Somerville Community Schools!

Community Schools is a department of the Somerville Public Schools dedicated to providing high quality learning and enrichment activities for elementary grade students after-school and during school vacations.
Equal Opportunity Employer
Somerville Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Adriana Guereque-Khan
    167 Holland Street
    Somerville, Massachusetts 02144
    Phone: 617-625-6600
    Email: aguereque@k12.somerville.ma.us