Somerville Public Schools
Employment Opportunities


Somerville High School
Somerville Public Schools
Somerville, Massachusetts

Job Details
Job ID: 3480289 Application Deadline: Posted until Filled
Posted: March 29, 2021 Starting Date: Immediately

Job Description
2020-2021 SCHOOL YEAR

Testing Coordinator

Job Goal: The Somerville High School Testing Coordinator oversees and coordinates ACCESS, MCAS, MCAS alt., EPPS and components of AP testing.

?Monitor DESE’s Statewide Testing schedule and communicate those dates with MCAS team and others who need to know
?Continuously monitor student enrollment to claim newly enrolled students
?Create, maintain, and share MCAS lists throughout the academic year with the Department Chairs and School Counseling Director and provide relevant data/information in regards to the Modified CD process per DESE guidance and requirements.
?Oversees the coordination of all MCAS tests (ELA, Math, Science) per DESE schedule
?Work with SPS District Administrator, DESE and Supervisor to receive access to all necessary portals and testing websites (DESE Security Portal, MCAS Service Center, PearsonAccess Next)
?Review, understand and share MCAS and student assessment testing updates, deadlines, policy changes, and other important information from DESE with the administrative team and other staff as needed
?Annually review all DESE provided training materials, webinars and websites to understand all aspects of testing (Principal and Test Administrator Manuals, Student Assessment Updates, MCAS Service Center training modules, PearsonAccess Next, test security requirements, accommodations allowed for Spec Ed/ELs, Student Participation requirements)
?Schedule and coordinate MCAS meetings, agendas and minutes
?Create project plans with due dates for the MCAS team
?Monitor the DESE dropbox/csv files, prepare and import to Pearson Access by the DESE’s deadlines for ELA, Math and Science MCAS.
?Create master testing list and testing plan (Identify and assign rooms, plan lunches/snacks, makeup days)
?Coordinate deadlines and testing requests with SCALE (if adult testers will continue to test at SHS)
?Create and send communications about testing to Principal, students, families and staff (IE monthly MCAS/ACCESS Update)
?Maintain accurate tester lists and special testing assignments per required accommodations
?Track who has passed or needs to pass MCAS and assure that data is entered into Aspen
?Collaborate with registrar and IT to prepare Chromebooks for testing
?Add 504 testing accommodations to csv files
?If needed, organize infrastructure trials
?Order and return all testing materials and paper tests by deadlines
?Determine teacher availability each year and assign proctor responsibilities
?Prepare all training materials and presentations for staff who will proctor tests
?Work closely with MLE and Special Education Department Chairs so that the needs of students within these departments are supported for each test
?Monitor DESE Security Dropbox data as needed
?Prepare PearsonAccess Next (PAN) system for testing and print tickets
?Assign additional accommodations in PAN as needed
?On testing days, oversee the coordination of the PearsonAccess Next online testing systems with support from the registrar and IT
?Complete paperwork to hire all testing support personnel
?Assign tasks to MCAS testing team on test days
?Provide logistical support, displacement planning and test administration support for each test
?Keep website and all relevant documents updated with testing schedule and information
?In collaboration with the administration, complete the annual discrepancy reporting per DESE schedule for review
?Enter Modified Competency Determination requirements in DESE security portal for administrator review
?In collaboration with academic Department Chairs, prepare and file MCAS Performance appeals for students who qualify

? Create and monitor Educational Proficiency Plans in Aspen for applicable students
? Work with teachers and counselors to obtain information about students’ strengths and
needs as required to be included in EPPs
? Facilitate dissemination of required EPP documentation to parents/guardians

MCAS Alternative Assessment
?Determine who is taking MCAS alt. by working with staff who oversees the development of the portfolios
?Order MCAS alt. portfolios by deadline and return by deadline
?Send MCAS alt reports to students/families
?File portfolios in records room

ACCESS Testing
?Work closely with the MLE Department Chair to coordinate and oversee ACCESS testing and the schedule
?Order all testing materials and organize for testing
?Monitor the WIDA AMS for ACCESS testing
?Prepare all training materials and presentations for staff who will proctor
?Prepare testing materials, test sessions and tickets
?Coordinate all testing support personnel (hire, submit hiring paperwork, stipend sheets)

AP testing
?Assist with ordering AP tests and oversees the payment system for students and families.
?Assist with communication to students and families regarding AP testing logistics and payments.
?Assist with organization, receiving, and shipment of test materials before and after exams are given.

Terms of Employment: Hourly rate $29 (Up to $3000.00)
April 1, 2021 through June 30, 2021
Rate of pay - hourly rate
Non-unit position

Position Reports to: School Principal and/or designee

•Applications are only accepted online through School Spring.
•Please do not mail or email resumes. Only resumes that are submitted through School Spring will be considered.
•Should you need assistance with the online application process, please contact the Human Resources Office via email at

The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Position Type: Part-time
Positions Available: 1

Welcome to Somerville High School!

The primary goal of Somerville High School is to prepare students to lead satisfying and successful lives by helping them to become: ?Effective readers ?Effective writers ?Effective users of technology ?Effective critical and creative thinkers.

Equal Opportunity Employer
Somerville Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • No experience required
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Traci Small, Guidance Department Chair
    81 Highland Ave
    Somerville, Massachusetts 02143
    Phone: (617) 625-6600