Somerville Public Schools
Employment Opportunities


Administrative Office
Somerville Public Schools
Somerville, Massachusetts

Job Details
Job ID: 3215725 Application Deadline: Posted until Filled
Posted: January 9, 2020 Starting Date: March 1, 2020

Job Description

Payroll Manager
SPS Central Administrative Offices

Job Goal: Assists the Director of Finance, Assistant Director of Finance and the Director of Operations in the management of school financial resources and supports District staff morale by accurate, timely and efficient administration of the payroll systems and processes, staff benefits and compensation.

• Manages and administers the District payroll function to ensure that staff are paid accurately and in a timely manner;
• Supervises, mentors and evaluates payroll staff to ensure that standards are achieved and performance maximized; plans and manages payroll-related projects;
• Calculates and manages the application of the economic provisions of collective bargaining agreements and individual employee contracts to district Staffing Plan, payroll database and related;
• Works with HR office to ensure coordination of all staff transactions including but not limited to payroll, benefits, paid and unpaid time off, hire, termination, etc.;
• Calculates retroactive payroll as needed;
• Interprets and applies economic terms of contract settlements to the salary schedules and distributes new salary schedules as directed;
• Creates, manages and evaluates controls, systems and processes to ensure the integrity of the payroll process and compliance with budget and local, state and federal regulations;
• Prepares, reviews and reconciles the payroll accounting journal entry / interface for application to the general ledger; analyzes salary expenditures and assigns to chart of accounts; records salary expenditures and maintains general ledger account reconciliation;
• Manages the general ledger interface for all GL salary accounts; reviews account budget to actual to ensure compliance with budget;
• Calculates and/or audits complex payroll transactions including but not limited to salary, wage garnishment, state/federal income tax, voluntary deductions (i.e. insurances, 403(b) & 457 plans, pension, paid time off;
• Accepts and resolves employee issues and/or questions relative to compensation, benefits and / or related contract issues when payroll staff are unable to reconcile;
• Prepares payroll-related reports for management, state, federal and local agencies;
• Liaisons with municipal officials on matters associated with the vendor software, processing and delivery of payrolls, IRS 941 and W2 reporting, EFT’s, agency checks, etc.;
• Stays current with and interprets district policies and government regulations affecting the payroll process to ensure compliance with policy and state and federal tax agencies;
• Works with the third party 403(b) administrator to ensure compliance with the Plan Document and IRC; facilitates discrimination testing and staff education;
• Accepts and processes retirement Massachusetts Teachers Retirement (Part 2) Applications for Retirement; reviews and audits staff 4-year salary history to ensure compensation compliance with PERAC / MTRS and collective bargaining / employee contracts; acts as district contact / liaison for MTRS related matters;
• Partners with municipal benefits office to apply and maintain health, dental and life insurance policies and premium to District payrolls and compliance with state and federal law;
• Maintains current knowledge of all collective bargaining agreements and individual employment contracts as they apply to payroll and benefits; reviews payroll and benefits transactions to ensure compliance with agreements;
• Monitors wage and hour issues to ensure compliance with FLSA
• Responds as necessary to wage/benefit court subpoenas, insurance affidavits, IRS, MA DOR, support and other wage levies;
• Provides new District staff with payroll and benefits orientation during the New Teacher Orientation program and on an ongoing basis during the work year as new staff are hired;
• Manages communications with District staff regarding payroll and benefits issues and concerns;
• Responds to public information data requests that are specific to payroll;
• Maintains staff salary databases for all District staff for integration with and application to the budget and payroll processes;
• Analyzes salary expenditures in the GL and performs monthly reconciliation and salary expenditure projections / scenarios;
• Costs out the impact of economic factors associated with the collective bargaining process;
• Contributes to the preparation of the annual DESE End of Year Financial Report;
• Works with Office of the City Treasurer to perform monthly, quarterly and annual audit and reconciliation of employee gross wages, pre- and post-tax payroll deductions, payroll taxes and information returns (i.e. W-2, Forms 940, 941, etc.) as needed;
• Other duties as may be assigned by the Finance Director, Assistant Director of Finance or the Director of Operations.

Education/Experience Requirements:
• Minimum three years experience managing and evaluating staff;
• Experience utilizing / managing automated payroll systems; MUNIS Payroll experience preferred;
• Minimum Associates Degree in accounting;
• APA Certification(s) preferred;
• Willing to evaluate and accept applicable level / combination of experience and education.

Essential Knowledge, Skills and Abilities:
• Proficiency in use of Excel, automated payroll / HRIS software, other applicable software;
• Strong managerial and interpersonal skills; ability to successfully manage a team of two or more payroll staff;
• Excellent communication skills;
• Ability to think analytically and to manage complex data manipulation;
• Strong organizational skills; able to successfully manage multiple tasks and meet deadlines;
• Ability to create and manage positive stakeholder relationships and support a positive department and District culture.

Work Year: Full-time; Calendar year Schedule

Position Reports to: Assistant Director of Finance

Applications are only accepted online through School Spring.

Please do not mail or email resumes. Only resumes that are submitted through School Spring will be considered.

Should you need assistance with the online application process, please contact the Human Resources Office via email at

Somerville Public Schools is an Equal Opportunity Employer. Somerville Public Schools actively seeks applicants with diverse backgrounds. Grade level and content licensure is required when applicable. Dual licensure including SPED, ESL, ELL, or bilingual licensure and/or proficiency in a language or languages other than English is preferred.

Position Type: Full-time
Positions Available: 1

Welcome to Somerville Public Schools!

Education - Inspiration - Excellence are the themes that characterize the instructional services, departments and programs of the Somerville Public Schools.

Our Mission: The Somerville Public Schools is dedicated to the realization of the full intellectual, physical, social, and emotional potential of all students. Our talented team of teachers and other professionals provides every student with the knowledge, skills and attitudes needed to be successful throughout their lives. This is accomplished through the delivery of innovative instruction guided by the Massachusetts Curriculum and Somerville Curriculum Frameworks, and supported through partnerships with organizations such as Primary Source, and the Center for Engineering Education and Outreach at Tufts University.

Equal Opportunity Employer
Somerville Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Joan White
    8 Bonair St
    Somerville, Massachusetts 02145
    Phone: 617-625-6600