Chelsea Public Schools
Chelsea, Massachusetts

Job Details
Job ID: 3188432 Application Deadline: November 16, 2019
Posted: October 21, 2019 Starting Date: Immediately

Job Description
Position is responsible for administering the business affairs of the District, including, but not limited to, developing and managing the annual budget, supervising revenue and expense administration and payroll, and overseeing purchase requisitions. Employee is required to perform all similar or related duties.

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Together with District leadership develops annual budget. Establishes budget development schedules and timelines; develops salary, expense and trend data; inputs budget data, and coordinates production and distribution of budget.
• Develops and implements the District’s accounting system and procedures; provides timely and accurate financial information and ensures the integrity of the financial data by instituting proper internal controls.
• Manages current year budget, including monthly projections, accounts payable, and budget transfers.
• Maintains data base of current contracts; provides notification prior to end date, prepares contract extensions; prepares scope of services for new contracts.
• Reviews and approves all school department purchase requisitions; coordinates with City’s Chief Procurement Officer as needed.
• Compiles data for and prepare End of Year Reports in format required by Commonwealth; prepares other routine and ad hoc financial reports.
• Works with food service management vendor; reviews and submits monthly claims and commodity offers to Department of Elementary and Secondary Education (DESE).
• Ensures accurate and timely payroll processing and position control.
• Participates as an active member on Chelsea Public Schools’ Wellness Committee, established pursuant to State and federal law to promote and protect children’s health, well-being, and ability to learn by supporting healthy eating and physical activity. Supervises subordinate staff; makes work assignments, provides training, and evaluates performance.
• Maintains and improves upon the efficiency and effectiveness of all areas under his/her direction and control.

Position Type: Full-time
Positions Available: 1
Salary: $88,400 to $110,700 Per Year

Welcome to Chelsea Public Schools!

By June 30, 2016, Chelsea Public Schools will be a model for other school districts in the way we utilize reflective practice and leverage family and community partnerships to ensure that ALL students achieve at high levels, think critically, and graduate from our school system college and career ready.
Equal Opportunity Employer
Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
- Bachelor’s degree in business administration or a related field
- Four or more years of experience in school finance or municipal finance or any equivalent combination of education and experience required.
- Experience managing a team
- Proven track record of change management and process improvement
- Licensed as School Business Manager by the Board of Elementary and Secondary Education, or eligible for licensure. Certification as Massachusetts Certified Public Purchasing Official (MCPPO) required within three years of date of hire.
  • At least 5 years of relevant experience preferred
  • Bachelor degree preferred
  • Citizenship, residency or work VISA in United States required

  • Application Instructions
    Please Note:
    • You MUST submit a complete SchoolSpring application to be considered for employment.
    • The names and contact information of your most recent supervisor and two other persons with whom we may speak about your job related skills must be included in your SchoolSpring application.
    • Submission of false information will be considered for rejection of candidacy, voiding any offer of employment contract, or termination of employment.

    Application Questions
    This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.
    1. If you are applying for a clerical position, please indicate if you have special skills in any of the following areas:
    Multiple Choice / Multiple Answers
    - Not applicable
    - Typing
    - Bookkeeping
    - Computer
    - Word Processinh
    - Here, list any other skills applicable for the position for which you are applying

    2. Are you physically able to perform the duties or job for which you are applying?

    3. Have you ever been disciplined, discharged, or asked to resign from a prior position?

    4. I understand that any falsification of information or misleading information in this application shall be fully sufficient grounds to refuse to employ, or having been employed shall be immediate cause for dismissal/discharge.

    5. I understand that my electronic signature on this application constitutes authorization to check my employment history, including without limitations any criminal arrest, and conviction records checks, and release of investigatory information possessed by any state, local, or federal agency. I further authorize those persons, agencies, or entities, that the Chelsea Public Schools contact in connection with my employment application to fully provide Chelsea Public Schools any information on the matters set forth above.

    6. I hereby authorize any former or current employer and educational institution I have attended, or certifying body or agency, to provide information from my record in conjunction with my application for employment with The Chelsea Public Schools.

    7. Please hereby state that you authorize the Chelsea Public Schools to verify any of the information submitted with this application, including prior employment, educational record, and state or local certification.

    8. Describe your experience developing an inclusive budget process. How did you help gather public input? How did you address conflicting goals and priorities?
    Short Essay (Answer limited to 600 characters, including spaces)

    9. Describe an example of process improvement that you led. How did you get ideas and feedback? How did you build support for the change?
    Short Essay (Answer limited to 600 characters, including spaces)

    Contact Information
    Employment at Chelsea Public Schools
    500 Broadway
    Chelsea, Massachusetts 02150
    Phone: 617-466-4477