Colchester School District

125 Laker Lane, PO Box 27, Colchester, VT 05446 Telephone: 802-264-5999 Fax: 802-863-4774


Colchester High School
Colchester School District
Colchester, Vermont

Job Details
Job ID: 3125841 Application Deadline: Posted until Filled
Posted: June 21, 2019 Starting Date: August 1, 2019

Job Description
POSITION TITLE: Registrar and Administrative Assistant – Guidance CHS

GENERAL DESCRIPTION: The registrar and guidance administrative assistant performs a variety of interpersonal, secretarial, and organizational responsibilities which contribute to the efficient operation of the guidance department and to the maintenance of student records and files.

WAGE CATEGORY: Non-Exempt (hourly)

TERMS OF EMPLOYMENT: Per School Board and Support Staff Agreement if position exceeds 20 hours
per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO: Building Principal or Other School Administrators

EVALUATION: Performance in this position will be evaluated annually, in person and in writing, by the
Building Administration in collaboration with the guidance team leader and consistent with the process
described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per
current Handbook for Non-Union Support Staff Personnel.

1. Business education training and/or experience working in a busy office environment.
2. Superior word processing and excellent communication/interpersonal skills.
3. Previous experience and/or ability working with children or adolescents.
4. Knowledge and experience working with computer hardware and windows software applications.
5. Flexibility, initiative, and excellent organizational skills.
6. Commitment to the School District’s mission and Strategic Plan.

1. Serve as the guidance office receptionist: receive/distribute messages, screen callers, greet students/visitors, respond to inquiries, and process new student enrollments.
2. Word process all routine correspondence as requested by the guidance department and/or administration.
3. Maintain and update all pupil personal files including GPA ranks, honor roll lists, fail notices, and graduation procedures.
4. Maintain and process all transcript requests and activities on the electronic database (Naviance) in accordance with post-secondary institutions deadlines.
5. Responds to inquiries of staff, other educational institutions, the public, parents and/or students (e.g. mail out transcripts, processing student withdrawals as needed, ) for the purpose of providing information and/or direction.
6. Performs enrollment and un-enrollment activities on the student information system (PowerSchool) and prepares and maintains permanent student record and cumulative folders for all students (e.g. requests records on new students, data entry of all student records) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
7. Process student grade report data and maintain copies of accurate student/staff schedules.
8. Coordinate counselor/teacher; counselor/parent; and any other scheduled conference or team meetings.
9. Recruit, train, and assign work to student guidance office aides; model strict confidentiality standards.
10. Maintain and update all office files and a master calendar for guidance counselors and other coordinators.
11. Verify incoming orders/materials against purchase orders; submit to Administrative Assistant/Bookkeeper for processing, as applicable.
12. Assist building administrators and guidance staff in processing forms, surveys, and other data as appropriate. [college transcripts, driver education data, and NCAA forms.] [CHS only].
13. Assume other duties and responsibilities designated by the guidance department and/or building administrators.

Position Type: Full-time
Positions Available: 1

Welcome to Colchester High School!

Colchester High School, part of the Colchester School District, is located in northwestern Vermont near Lake Champlain. We are the "Lakers", and our mascot is Champ. CHS, accredited by the New England Association of Schools and Colleges, opened in the fall of 1975.
Equal Opportunity Employer
Colchester School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Jean Shea
    PO Box 900
    131 Laker Lane
    Colchester, Vermont 05446
    Phone: 802-264-5700