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SENIOR ACCOUNT PAYROLL CLERK II


North Kingstown School Department
North Kingstown, Rhode Island

Job Details
Job ID: 3109115 Application Deadline: Posted until Filled
Posted: May 29, 2019 Starting Date: Immediately

Job Description
Job Title: Senior Account Clerk II
Department: Payroll
Reports to: Controller
Supervises: n/a
Description of job:
SUMMARY OF REPSONSIBILITIES:

Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves and attendance including computation of leave balances.

ESSENTIAL FUNCTIONS:

• Process bi-weekly payroll, Manual Checks and Voids
• Post all personnel action entries for new employees, terminations, position changes, and salary changes
• Post all employee / employer deduction codes, wage garnishments action entries
• Post all action entries for annual job assignment changes
• Responsible for Position Control adds, deletes, changes, and FTE change processes action entries
• Review, process, and transfer bi-weekly hours from Executime Electronic Timekeeping software to Munis Payroll software for all hourly employees
• Create Omni data file and upload via CPI website
• Create Direct Deposit ACH data file and transfer funds via bank website
• Create Positive Pay data file and upload to Bank website
• Upload Federal/FICA/ Medicare Taxes via website and perform ACH transfer
• Upload State Taxes via website and perform ACH transfer
• Create TIAA-CREF defined benefit data file and upload via TIAA-CREF website
• Process TIAA-CREF ACH transfer
• Prepare payroll cash funding report and cash journal entries
• Process Summer School payrolls, ESY teachers / paraprofessionals, sports camp
• File and update all employee W-4 adds and changes
• Track and enter all Enter all longevity / degree changes as needed action entries
• Run Payroll Check Register, labor distribution, journal distribution
• Post Payroll Journal to General Ledger
• Process Payroll Encumbrances and update remaining salaries
• Maintain data tables in Executime Electronic Timekeeping software
• Provide backup to Payroll Clerk I during their absence
• All other work assigned by the Controller
Protective Personal Equipment: n/a
Classification: Sedentary: Light: Medium: X Heavy: Very Heavy:
Classification Key:
Sedentary – Exerting up to 10 lbs. of force occasionally; negligible amount of force frequently to lift, carry, push/pull or otherwise move objects;
Light – Exerting up to 20 lbs. of force occasionally and/or 10 pounds of force frequently or negligible amounts of force constantly to move objects;
Medium – Exerting 20 lbs. – 50 lbs. of force occasionally; 10 lbs. – 20 lbs. frequent; and/or greater than negligible up to 10 lbs. of force constantly to move objects;
Heavy – Exerting 50 lbs. – 100 lbs. of force occasionally; in excess of 50 lbs. frequently; 10 lbs. – 20 lbs. of force constantly to move objects;
Very Heavy – Exerting in excess of 100 lbs. of force occasionally; and/or in excess of 50 lbs. of force frequently; in excess of 20 lbs. of force constantly to move objects.
Driving Requirements: None: X Manual: Automatic:

Work Environment
Floor Surface: Carpet and/or tile
Inside: 100% Outside: n/a
Lighting: Incandescent or Fluorescent
Vibration: n/a

PHYSICAL DEMANDS

LIFTING
Maximum weight lifted: up to 50 pounds occasionally
WEIGHT Never Occasionally Frequently Constant Heights Description of object
0 – 10 lbs. X
10 – 20 lbs. X
20 – 35 lbs. X
35 – 50 lbs. X

CARRYING
Maximum weight carried: up to 50 lbs.
WEIGHT Never Occasionally Frequently Constant Distances Description of object
0 – 10 lbs. X
10 – 20 lbs. X
20 – 35 lbs. X
35 – 50 lbs. X

PUSHING/PULLING
Maximum push/pull: 35 lbs
WEIGHT or FORCE Never Occasionally Frequently Constant Distances Description of object
0 – 10 lbs. X
10 – 20 lbs. X
20 – 35 lbs. X
100 + lbs. X

ACTIVITY Never Occasionally Frequently Constant Comments
Sitting X
Standing X
Walking X
Bending X
Twisting X
Crawling X
Kneeling X
Squatting X
Climbing X
Reaching – Vertical X
Reaching – Horizontal X
Grasping X
Pinching X
Manual Dexterity X
Fine Dexterity X
FREQUENCY KEY: Never (0%); Occasionally (0 – 33% of shift); Frequently (34-66% of shift); Constant (67 – 100% of shift)

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience:
High school diploma with post-secondary course work in accounting plus four to five years’ experience in accounting or an equivalent combination of education/experience.

Accounting Skills:
Ability to understand Account Receivable and Liability balance sheet accounts and expenditure accounts. Ability to reconcile balance sheet accounts to actual costs.
Mathematical Skills:
Ability to calculate figures, design and utilize spreadsheet applications, and apply advanced algebraic and geometric concepts.
Software Skills:
Prior system administration of payroll / human resource software required, preferably Munis Software. Ability to prepare Excel spreadsheets required.
Data Skills:
Prior experience and ability to import and export data files between software programs. Convert text data files to excel data files. Ability to identify duplicate entry of data in multiple software programs. Analytic skills to eliminate data entry duplication by transferring data electronically between software packages.
Report Writing Skills:
Prior Report Writing skills required. Use of Crystal Reporting, Cognos or MS Access preferred.
Language Skills:
Ability to read, analyze, and interpret general accounting applications, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and communicate with employees and the public.
Reasoning Ability:
Ability to define problems, collect data, establish facts, draw valid conclusions and develop and implement recommendations. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables.


License/Certificate/Certification:
n/a


Technological and/or Technical Skills:

Proficiency in Microsoft Excel, Word and Crystal Reports


Communication Skills:
Ability to interface with all levels of personnel and the public in a courteous and efficient manner


Planning Skills:
Ability to prioritize needs and respond to requests in an organized manner.

Interpersonal and Problem solving skills:

Ability to interface with staff in a pleasing manner. Ability to effectively handle complaints and issues utilizing a personable problem solving approach.

Terms of Employment:
Per the North Kingstown Educational Support Professionals Contract


Evaluation:
Performance of this job will be evaluated in accordance with the North Kingstown Educational Support Professionals Contract.



Date: 9/2018

Position Type: Full-time
Positions Available: 1

Equal Opportunity Employer
North Kingstown School Department is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
35 hour work week, 8 am to 4 pm

Maximum starting salary $35,690
  • At least 5 years of relevant experience preferred
  • High School/Trade School degree preferred
  • Citizenship, residency or work VISA in United States required

  • Application Instructions
    North Kingstown School Department actively seeks applications from the most capable, professional candidates.

    Once your application as been reviewed and found to be complete, as per our application instructions, you will be asked to submit the following items in person:

    1. W-4
    2. Federal BCI (Done through your local police department or State Attorney General's Office)
    3. I-9 (Must be filled out in person) Please bring proof of citizenship with:
      • a valid passport or permanent resident card or BOTH
        OR
      • a driver's license and social security card
        OR
      • a driver's license and birth certificate
    Paraprofessional applicants not holding a degree must also bring proof of TAT certificate and paraprofessional test scores.

    As of August 1, 2001 Rhode Island General Laws 16-2-18.1; 16-2-18.2 requires all substitutes and regular employees to obtain a STATE/NATIONAL Criminal Background Check.

    Application Questions
    This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.
    1. Are you currently a RI retiree receiving a pension from the State of RI?
    Yes/No

    2. Are you currently on "lay-off" status and subject to recall?
    Yes/No

    3. Have you ever worked for the N. K. School Department?
    Yes/No

    4. Are you under 18 years of age?
    Yes/No

    5. I wish to work in the following non-certified areas (please check all that apply):
    Multiple Choice / Multiple Answers
    - Account Clerk
    - Bus Driver (CDL & RI School Bus White Card REQUIRED)
    - Bus Monitor
    - Bus Paraprofessional
    - Clerk
    - Food Service Worker
    - Maintenance Worker
    - Teacher's Assistant - TAT certificate or Transcripts [posted online] REQUIRED
    - Coach
    - Summer Sports Camp Coach/Coordinator - (indicate sport)
    - Volunteer Coach - (indicate sport)
    - ESY Clerk
    - ESY Teacher's Assistant
    - Videographer
    - COTA - Clerk, Teacher's Assistant, After School Prgm., etc.

    6. Teacher Assistant applicants must have obtained an Associate's or higher degree or have taken the Teacher Assistant Training Program and passed in order to apply for the position. Please check all that apply. TRANSCRIPTS MUST BE AVAILABLE FOR ONLINE VIEWING WHEN APPLICABLE. Applications that do not contain transcript information as required will be considered incomplete.
    Multiple Choice / Multiple Answers
    - Teacher Assistant Training Program and passed Paraprofessional Test
    - Associate's Degree - TRANSCRIPTS MUST BE POSTED ONLINE
    - Bachelor's Degree - TRANSCRIPTS MUST BE POSTED ONLINE
    - Not applicable
    - Other

    7. Please check all that apply regarding applicable skills or licenses:
    Multiple Choice / Multiple Answers
    - Microsoft Office
    - ASPEN
    - MUNIS
    - AESOP
    - CDL
    - CDL with School Bus Rider
    - Food Safety
    - Electrical
    - HVAC
    - Plumbing
    - Heavy Equipment
    - None of the above

    8. What date are you available to start?
    Brief Response (Answer limited to 200 characters, including spaces)

    Contact Information
    Steven Janelle, Controller
    100 Romano Vineyard Way
    Suite 120
    North Kingstown, Rhode Island 02852
    Phone: 401-268-6418
    Email: Steven_Janelle@nksd.net


     

     

    North Kingstown School Department Mission Statement

       

    Since education plays a vital role in the present and future success of all students, every school must provide for the maximum intellectual, social, aesthetic, moral, vocational, and physical development of each student towards challenging the student to achieve excellence.

     

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