Colchester School District

125 Laker Lane, PO Box 27, Colchester, VT 05446 Telephone: 802-264-5999 Fax: 802-863-4774


Colchester Middle School
Colchester School District
Colchester, Vermont

Job Details
Job ID: 3064738 Application Deadline: Posted until Filled
Re-posted: March 22, 2019 Starting Date: April 8, 2019

Job Description
POSITION TITLE: Administrative Assistant – Guidance/Registrar

GENERAL DESCRIPTION: The guidance secretary performs a variety of interpersonal, secretarial, and organizational responsibilities which contribute to the efficient operation of the guidance department.

WAGE CATEGORY: Non-Exempt (hourly)

TERMS OF EMPLOYMENT: Per School Board and Support Staff Agreement if position exceeds 20 hours
per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO: Building Principal or Other School Administrators

EVALUATION: Performance in this position will be evaluated annually, in person and in writing, by the
Building Administration in collaboration with the guidance department staff and consistent with the process
described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per
current Handbook for Non-Union Support Staff Personnel.

1. Business education training and/or experience working in a busy office environment.
2. Superior word processing and excellent communication/interpersonal skills.
3. Previous experience and/or ability working with children or adolescents.
4. Knowledge and experience working with computer hardware and windows software applications, Google, PowerSchool.
5. Flexibility, initiative, and excellent organizational skills.
6. Commitment to the School District’s mission and Strategic Plan.

1. Serve as the guidance office receptionist: process new student enrollments, greet students/visitors, receive/distribute messages and respond to inquiries.
2. Word process all routine correspondence as requested by the guidance department and/or administration.
3. Maintain and update all student files. Copy, receive and send student records as requested.
4. Process student grade report data and maintain copies of accurate student/staff schedules.
5. Build and maintain the master school schedule including scheduling students into classes.
6. Assist building administrators and guidance staff in processing and distributing data as appropriate
7. Process all required state reports.
8. Maintain attendance records.
9. Maintain strict confidentiality.
10. Provide back-up support to Administrative Assistant and Front Office Secretary.
11. Assume other duties and responsibilities designated by the guidance department and/or building administrators.

? Noise Level in the work environment is moderate
? Occasionally exposed to outside weather conditions

? Regularly required to sit, use hands to finger, or handle
? Regularly required to talk and hear
? Occasionally required to stand and walk
? Regularly required to reach with hands and arms
? Occasionally lift and/or move up to 25 pounds

Position Type: Full-time
Positions Available: 1

Welcome to Colchester Middle School!

Colchester Middle School, part of the Colchester School District, is located on beautiful Malletts Bay and the home of the CMS "Cougars."
Equal Opportunity Employer
Colchester School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Michele Cote, Principal
    PO Box 28
    425 Blakely Road
    Colchester, Vermont 05446
    Phone: 802-264-5800