Colchester School District

125 Laker Lane, PO Box 27, Colchester, VT 05446 Telephone: 802-264-5999 Fax: 802-863-4774


Colchester High School
Colchester School District
Colchester, Vermont

Job Details
Job ID: 3055123 Application Deadline: Posted until Filled
Re-posted: March 22, 2019 Starting Date: July 1, 2019

Job Description
POSITION TITLE: Director of Athletics and Student Activities

GENERAL DESCRIPTION: The Director of Athletics and Student Activities is responsible for the
organization and administration of high school athletic and co-curricular programs, including the
specific duties listed below.

TERMS OF EMPLOYMENT: This is a 11-months position; salary is commensurate with

CLASSIFICATION: Fair Labor Standards Act Exempt

REPORTS TO: High School Principal

EVALUATION: Performance in this position will be evaluated by the high school administration.
Evaluation will be completed according to the guidelines defined in the district's Differentiated
Evaluation Process.

SUPERVISES: Coaching Staff, Athletic Trainer, and Club Advisors


Education and Experience: Must hold a master’s degree, or its equivalent, in education or other
appropriate discipline such as, but not limited to: education, athletic training, physical education,
exercise physiology, health, or other related fields plus 5 years of relevant experience. Prior leadership
and supervisory experience preferred.

Language Skills: Ability to read, analyze, and interpret common technical journals, financial reports,
and legal documents. Ability to respond to common inquiries or complaints from employees, students,
regulatory agencies, or members of the school community. Ability to write speeches and articles for
publication that conform to prescribed style and format. Ability to effectively present information to
administrators, public groups, and school boards.

Reasoning Ability/Mental Requirements: Ability to solve practical problems and deal with a variety
of concrete variables in situations where only limited standardization exists. Ability to interpret a
variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems,
collect data, establish facts, and draw valid conclusions.

Communication & Interpersonal Skills: Ability to communicate courteously, efficiently and
effectively with a variety of individuals, including students, faculty, administrators, parents, and
representatives of outside organizations. Ability to work cooperatively, collaboratively and effectively
with peers, subordinates, supervisors, parents, and outside agencies.

Other Skills/Traits: Dedicated to ensuring the success of all students. Excellent oral and written
communication skills. Excellent interpersonal skills and ability to garner support from a variety of
constituents. Excellent organization skills and attention to details. Demonstrates high integrity, respect,
dedication and professionalism.

Other duties may be assigned.


Evaluation and Development
? Develop and maintain records of evaluation and development systems for coaches and club
? Evaluate head coaches, club advisors, administrative assistant and/or lower level coaches and
? Supervise head coaches in evaluation of assistants and/or lower level coaches and volunteers.
? Partner with CMS athletics, Colchester Parks and Recreation and other local sports program to
ensure that CHS athletics teams has strong feeder programs.
? Annually review, edit, train and distribute the coaches and student co-curricular handbook to all
individuals involved in our programs.
? Understand and enforce the districts HHB and substance abuse policies and ensuring that all
adults involved in our programs act as role models for our youth.

Event Administration
? Serve as Site Administrator at after school/evening student events to ensure the health and
safety of students, staff, families, and other spectators at the event
? Provide and oversee personnel: site administrator, timers, scorers, announcer, security, ticket
takers, crowd control, parking attendants, police and security.
? Oversee facility set-up and breakdown.
? Prepare rosters, announcements, music and intermission activities.
? Provide suitable crowd control, with emphasis on positive sportsmanship.

? Hiring, evaluation and dismissal of coaches (head, assistant, varsity, junior varsity, freshman
and volunteer) and club advisors.
? Issue and maintain records of contracts.
? Appoint student activities to advisors: issue and maintain records of contracts.
? Hire event personnel (scoreboard, announcer, and police, etc.) as needed.
? Maintain valid coach certification.
? Distribute and review the coach’s guide with all the coaches and enforce compliance with such.
? Inform coaches of professional development opportunities
Public Relations
? Annual pre-season parent/athlete meetings.
? Prepare and present athletic department presentation at school report night.
? Communicates/collaborates effectively with parents concerns by phone and/or in writing.
? Prepare, maintain, publicize and distribute Athletic/Activities Digest.
? Communicate with media regarding appropriate publicity for athletic teams.
? Develop and plan to proactively communicate regarding our programs to promote, brand,
support and further develop our programs.

Vermont Principals’ Association
? Host VPA events as needed and appropriate.
? Oversee adherence to all VPA regulations.
? Complete VPA applications, surveys, and questionnaires as required.
? Prepare VPA playoff applications for all sports.
? Complete required paperwork for exchange students and homeschoolers.
? Complete annual participation summary.

? Attend bi-monthly meetings and annual conference.

Athletic Booster Club
? Attend monthly meetings.
? Act as liaison between Boosters, school, and teams.
? Assist and advise Boosters with respect to fundraisers, department needs, and proposed

? Frequent email, telephone, and personal contact with the main office, other schools, VPA,
coaches, students, teachers, maintenance department, officials, parents,
principal/administration, superintendent, human resources, school board, event personnel,
photographers and the media.

? Supervise all ordering, maintenance, distribution, collection, and storage of athletic equipment.
? Maintain accurate inventory of uniforms and equipment.
Facility Maintenance and Preparation
? Work with maintenance to maintain safe, clean, professional facilities (fields, gymnasium,
track, tennis courts, locker rooms, wrestling room, weight room, training room, laundry room
and storage areas), including mowing, lining, cleaning, repairs, and construction.
? Arrange for periodic treatment of athletic fields, including seeding, fertilizing, weed control,
and sod.
? Maintain and periodically evaluate and/or repair athletic facility scoreboards.
? Coordinate, along with the maintenance department- indoor and outdoor facility rentals by non-
school organizations and use by school organizations.

? Procure officials for home events via commissioner, assigner or independently.
? Pay officials.
? Inform officials regarding event rescheduling.

? Schedule all interscholastic athletic contests.
? Attend 3 annual NVAC scheduling meetings.
? Publish and disseminate schedules, including posters, and schedule cards.
? Schedule use of gymnasium, athletic fields, cafeteria, auditorium, weight room, wrestling
room, and classrooms during non-school hours.
? Oversee scheduling of fundraisers for athletics, student activities and Boosters.

? Arrange and schedule transportation for all away contests. This can include school buses, vans,
and cars.
? Sign student/parent notes when students travel by car.

Web Page and Social Media Communication
? Develop and maintain athletics and student activities web pages.
? Develop and maintain social media presence for athletics and student activities

Yearbook Photographs
? Provide photographing of all athletic teams, captains, and coaches.
? Provide identification of photographs.
Curriculum, Instruction, and Assessment

Academic Eligibility
? Develop and publicize the academic eligibility policy for athletics and student activities.
? Check participants’ eligibility each marking period.
? Communicate with students, parents, coaches, and advisors as needed regarding violations of
the academic eligibility policy.
? Maintain current and accurate eligibility rosters for each sport and activity.

Athletic Training Rules
? Develop, publicize, and periodically review athletic training rules for athletics and student
? Inform students and/or parents regarding violations.
? Investigate violations: including working with police, coaches, students, administrators, and
? Enforce rules consistently.
? Meet with parents and students to hear questions, comments, and criticisms.

? Develop, maintain, and enforce the attendance policy for students in sports and activities.

? Provide athletic letters, pins, and certificates to participants.
? Oversee head coaches in establishing appropriate letter award policies by sport.
? Prepare 3 and 4 year awards.
? Honors Night – manage coaches’ meeting to select award winners, present awards to winners.
? Nominate students for appropriate league, NVAC, state, regional and national awards.
? Nominate and recognize coaches for awards.

Philosophy and Objectives
? Develop, maintain, and communicate athletic and activities programs philosophy and
Student Records
? Maintain accurate student records regarding participation in sports and activities.
? Work with the IT department to generate necessary reports.
Budget Management

? Oversee and schedule fundraising for sports and activities
? Maintain accurate records and appropriate spending of fundraised money.

? Prepare athletic team budgets in conjunction with head coaches and the administrative
? Prepare athletic department budget based on needs and available resources.
? Submit budget to the Principal.
? Make cuts and changes to the budget as required.
? Maintain accurate records of all income and expenditures.
? Transfer funds within the budget as needed and permitted.

? Regular exposure to fumes or airborne particles (including dirt & dust)
? Regular exposure to wet and/or humid conditions
? Regular exposure to moving mechanical parts, high precarious places, outside weather
conditions, risk of electrical shock
? Moderate noise level
? Regular operation of various vehicles and equipment

? Regularly required to stand and walk
? Regular pushing/pulling over 70 pounds
? Carry 35 to 50 pounds
? Frequent reaching with hands and arms, kneeling, stooping, crouching, crawling, twisting,
? Regular climbing, balancing
? Lift up to 75 pounds

Position Type: Full-time
Positions Available: 1

Welcome to Colchester High School!

Colchester High School, part of the Colchester School District, is located in northwestern Vermont near Lake Champlain. We are the "Lakers", and our mascot is Champ. CHS, accredited by the New England Association of Schools and Colleges, opened in the fall of 1975.
Equal Opportunity Employer
Colchester School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    There are no application questions required for this job posting.

    Contact Information
    Heather Baron
    PO Box 900
    131 Laker Lane
    Colchester, Vermont 05446
    Phone: 802-264-5700