ACCOUNTS PAYABLE OFFICER

JOB TITLE:Accounts Payable Officer
REPORTS TO:Director of Finance
APPROVED BY:Superintendent of Schools
UPDATED:5/2023
FLSA STATUS: Non-Exempt



QUALIFICATIONS:

Bachelor’s Degree or equivalent of five years accounts payable experience.
Governmental accounting experience a plus.
Demonstrates exceptional organizational and business/office skills.
Demonstrates excellent communication and interpersonal relationship skills.
Strong computer and database skills including proficiency at Excel.
Ability to perform a variety of tasks daily.

SUMMARY:

The Accounts Payable Officer is responsible for processing Accounts Payable (AP) functions for Windham Central Supervisory Union and it’s member districts. The AP Officer is required to interpret general procedures as well as adhere to governmental accounting regulations. Accuracy and time management skill are critical in this position. Also, Communication is essential in this position, with the ability to present and clarify information to both employees and administrators. Success of this position lies in collaborating with all departments to maintain accurate records and to identify and solve problems related to AP processing in an effective and efficient manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

Process accounts payable cycle on a bi-weekly/monthly schedule in accordance with the Accounts Payable Procedure and board schedule.
Enforcement of internal control procedures related to accounts payable processing which includes: requiring authorization for payment, account code assignment, receipt of goods/services, and communicates with other departments to resolve issues.
Utilize purchase order encumbrance system when relevant and maintain payments within agreed to terms.
Establish and maintain vendor records.
Assist Director of Finance with financial reporting, reconciliation, and audit process.
Prepares, when necessary, financial reports for internal review by the Director of Finance.
Update monthly/yearly items that are tracked for potential efficiencies.
Prepares yearly financial reports including 1099’s.
Other duties as assigned.


PHYSICAL REQUIREMENT:

While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES:

The individual in this position must possess the following:


Dependability – being reliable, punctual, responsible and fulfilling obligations
Self-Control – maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Stress Tolerance – accepting criticism and dealing calmly and effectively with high stress situations.
Cooperation – being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Concern for Others – being sensitive to others’ needs and feelings and being understanding and helpful on the job.
Attention to Detail – being careful about detail and thorough in completing work tasks.
Integrity – being honest and ethical.
Adaptability/Flexibility – being open to change (positive or negative) and to considerable variety in the workplace.
Independence – guiding oneself with little or no supervision, and depending on oneself to get things done.
Social Orientation – preferring to work with others rather than alone, and being personally connected with others on the job.

EVALUATION;

Performance evaluated annually by the Director of Finance and Superintendent in accordance with responsibilities outlined above, initiative, leadership characteristics, skill in dealing with the unanticipated and success in meeting predetermined objectives.

GENERAL OUTLINE:

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned, to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.