SCHOOL BUSINESS ADMINISTRATOR

William M. Davies, Jr. Career & Technical High Sch

William M. Davies, Jr. Career & Tech High School

Lincoln, Rhode Island ( map )

Job Details

  • Job ID: 4113195
  • Application Deadline: Posted until Filled
  • Posted : December 28, 2022
  • Starting Date: Immediately

Job Description

At Davies Career and Technical High School in Lincoln, Rhode Island, we're a lot like your local high school. Our students take four years of math and English; three years of science and social studies, and our classes are fully accredited. At Davies, our commitment goes beyond the typical high school classroom: we prepare students with a technical skill set and training they can carry to future careers. Over 90% of graduates leave Davies with industry certification, with students choosing from across nine different career areas: Automotive Careers, Electrical, Machine Technology, Pre-Engineering, Biomanufacturing Technology, Education and Childcare, Health Careers, Hospitality Careers, and Graphics & Interactive Media. By providing hands-on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success.

Davies is currently looking for a School Business Administrator!

Qualifications
•Must possess or be eligible to obtain a RI School Business Administrator certification
•Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports
•Experience supervising employees consisting of both unionized and non-unionized staff
Essential Duties and Responsibilities (other duties may be assigned)
•Support the Assistant Director of Finance & Operations with budget preparation for state, local, categorical, capital and grants funding sources.
•Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request.
•Supervise and support Business Office staff, including participation in the preparation and delivery of annual evaluations as applicable.
•Supervise and assist in processing purchase requisitions required to generate purchase orders.
•Determine the expenditure coding for financial transactions so as to insure accurate capture of expenditures by funding source, line item and department.
•Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions.
•Oversee the Assistant Business Coordinator with Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants).
•Oversee and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types.
•Oversee front desk operations, which includes telephone operator functions, visitor policies, and front desk safety protocols.
•Review and code all general ledger transactions, creating a compatible file format needed to generate required Uniform Chart of Accounts (UCOA) reporting to the RI Department of Education.
•Supply financial data support as may be requested relative to Davies’ teacher and teaching assistant contract negotiations.
•Prepare Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing National School Breakfast, Lunch and CACFP meals programs.
•Responsible for bus transportation arrangements, to include coordination with staff for the services needed for district transportation, in addition to the scheduling of buses for afterschool programs, site visits, athletics program, and summer programs.
•Oversee the administration of the Student Activities Fund, insuring that all deposits and expenditures are properly recorded, and monthly bank reconciliations are performed.
•Prepare annual applications necessary for the maintenance and renewal of the school’s insurance policy coverages, including obtaining a Student Accident Insurance carrier.
•Maintain the upkeep, administer lease agreements, and/or procure office equipment as needed (copiers, telephone system, printers, faxes, mail machinery, etc.).
•Supervise office supplies inventories and re-stocking.
•Assist the Assistant Director of Finance and Operations with records retention processes on an annual basis in accordance with State of RI records retention policies.
•Fulfill all other related duties as assigned.


Supervisory Responsibilities
•Assistant Coordinator of Business Services
•Accountant
•Fiscal Clerk
•Telephone Operator (includes front desk reception and visitor protocols)
Skills Required
•Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail.
•Proficiency in, or ability to become proficient in: Accelegrants, RIFANS general ledger, BFM budget management system, OSP procurement system, and systems as may be implemented by the State for its agencies.
•Strong verbal and written communications skills.
•Develop a strong understanding of State of Rhode Island – Division of Purchases policies, procedures and regulations governing state agency procurements.
•Ability to make oral and visual presentations.
•Demonstrated ability to support, lead and guide staff members on a daily basis included under the above supervisory responsibilities.
•Solve complex problems and think rigorously and independently.
•Embrace and demonstrate collaboration and teamwork.
•Encourage a culture of learning that values mutual responsibility, life-long learning, diversity, and ethics, as well as personal and professional development.
•Meet deadlines involving multiple concurrent tasks within time constraints.
•Must possess the ability and desire to be directly involved in a varied, wide range of duties involved in main office/central office operations.
•Monitor and maintain an in-depth understanding of state-level policies, procedures, and communications of guidelines/mandates from key core state agencies including RI Department of Education, Division of Purchases, Office of Budget & Management, etc. so as to consistently monitor for impacting policies, procedures and protocols.


Physical Demands
•The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•While performing the duties of this job, the employee is regularly required to stand, walk, bend, sit, and talk or hear. Specific vision ability required by this job includes close vision and distance vision. Daily use of small and large motor skills applicable to the daily operation of a computer. Regularly interacts with leadership team members, Board of Trustees, teachers, external State office workers, students, the public, and with other workers.


Work Environment
•The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Work environment consists of offices, classrooms, ramps, and the ability to move throughout the facility and surrounding outside grounds; sometimes to other buildings. The noise level in this environment may be loud, depending upon the activity level during the day and the location.

Education and Experience Requirements
•Minimum requirement: Bachelor's Degree in Business Administration, with a concentration in accounting or finance, or a substantially similar degree to be deemed qualified to obtain a RI Department of Education issued School Business Administrator certification.
•Must possess or be eligible to obtain a current Rhode Island Department of Education issued School Business Administrator certification.
•Minimum of five (5) years’ experience in managerial and supervisory roles directly related to purchasing and procurements, budget creation, general ledger accounting and recording, financial reporting, as well as overall main office & central office duties within a school environment.
•Possession of any combination of education and experience that shall be substantially equivalent to the above education and experience.

Terms of Employment
Compensation is annual salary, and is a required 12-month employment position. The successful candidate will be hired as a non-union, non-classified employee as defined by the State of Rhode Island employee classification system, and will be a state employee.

Benefits: Align to the State of Rhode Island healthcare plans and other benefits in accordance with the standards afforded to non-union, non-classified employees of the State of Rhode Island.
Work year: Year-round
Workweek: 35 Hours
  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Administrator > Business/Finance
    State-level Positions > Coordinator
    State-level Positions > Manager
    Support Staff > Accounting/Bookkeeping
  • Employer Description

    At Davies Career and Technical High School in Lincoln, Rhode Island, we're a lot like your local high school. Our students take four years of math and English; three years of science and social studies, and our classes are fully accredited. Students can play sports like basketball, softball, soccer, and baseball. They can run cross-country, attend after-school clubs and learn to build guitars, perform forensics investigations, or work with RISD artists. And when it comes time to attend college or decide on that next step after Davies, they can turn to their guidance counselors for support and a plan.

    Okay. We're like a high school plus.

    At Davies, our commitment goes beyond the typical high school classroom: we prepare students with a technical skill set and training they can carry to future careers. Over 90% of graduates leave Davies with industry certification, with students choosing from across nine different career areas: Automotive Careers, Electrical, Machine Technology, Pre-Engineering, Biomanufacturing Technology, Early Education and Childcare, Health Careers, Hospitality Careers, and Graphics & Interactive Media.

    By providing hands-on training and career preparation, we not only help our students discover new passions, we help ensure each Davies graduate has the academic background and technical skills needed for future success.

    Contact Us
    401.728.1500
    50 Jenckes Hill Road
    Lincoln, RI 02865

    EOE
    The William M. Davies, Jr. Career and Technical High School does not discriminate on the basis of age, sex, race, religion, national origin, color, gender identity, sexual orientation, or disability. Learn more about us...

    Location Description

    ABOUT DAVIES …
    William M. Davies, Jr. Career and Technical High School, located in Lincoln Rhode Island, is a local education agency (LEA) serving approximately 800 students from Central Falls, Lincoln, North Providence, Pawtucket, Providence and Smithfield.
    Davies is a State-funded high school governed by an independent, business-led Board of Trustees. Students must take entrance examinations and apply for admission to Davies. Sending districts do not pay tuition, only the cost of student transportation.
    In partnership with businesses and institutions of higher education, Davies prepares students for promising careers in Rhode Island’s business sectors: hospitality, healthcare, telecommunications, cosmetology, construction, information technology, high tech manufacturing, graphic design and printing, automotive and financial/business services.
    Davies, a 4-year high school, offers both academic and career-focused programs, plus SkillsUSA membership and competitions, intramural sports and many other activities for students.
    After a ninth grade exploratory experience, students may choose programs in 12 different career-related areas.
    Current industry and academic standards guide decisions on curriculum and equipment.
    Technical programs: Academy of Information Technology, Automotive Careers, Biotechnology, Business Technology, Cosmetology and Barbering, Electrical/ Telecommunications, Electronics, Graphic Design/Printing, Health Careers, Hospitality, Machine Technologies, and Woodworking/Cabinetmaking.
    ·Certifications, such as A+, MOUS, ASE, ProStart, measure students’ proficiency in technical areas.
    ·Standards-based, fully accredited 4-year academic program leading to a high school diploma.
    ·Technology-rich learning environment featuring computers in every classroom, fully equipped library with Internet access and state-of-the-art Senior Project Center.
    ·Labs: CAD-CAM, Internet, literacy, career assessment, chemistry/ science, biotechnology, special projects.
    ·Extra-curricular activities: Student Council, Athletics, Cheerleading, Photography, Computer and RISD Arts Clubs, SADD, Mock Trial, Teen Solutions, and Tutoring/Homework Club.
    ·Comprehensive support services for students with limited English proficiency and special needs.
    ·Actual work experience is an essential component of Davies comprehensive educational program. Most students participate in business tours, job shadows, community service and internships related to their technical areas. Davies School-to-Career staff supervises all placements.
    ·Davies’ on-site business-sponsored training centers -- DuPont, Carquest, Hunter Engineering-- are nationally recognized business-education partnership models.
    ·Davies graduates have many choices: go straight into well-paying jobs related to their career/technical area, attend 2- or 4-year college, work while attending college, or continue their technical training in the military.
    Learn more about us...

    Equal Opportunity Employer

    William M. Davies, Jr. Career & Tech High School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • Ability to pass a National background check and ability to complete a Federal I-9 form
    • At least 5 years of relevant experience preferred
    • Bachelor degree preferred
    • Citizenship, residency or work visa required

    Application Questions

    There ARE NO application questions required FOR this job posting.

    Contact Information

    • Holly Lemieux , HR Development Coordinator
    • 50 Jenckes Hill Road
    • Lincoln, Rhode Island 02865
    • Phone: 4017281500
    • Fax: 401-722-5241
    • Email: click here

    The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.