Position Title: BUSINESS MANAGER
Supervisor: Executive Director
Category: Classified
SUMMARY:
Under general direction, the job of the Business Manager is the planning, directing, and coordinating of the fiscal operations. The Business Manager will keep the necessary records to facilitate sound fiscal management of the school and advise the Executive Director and School Board on business affairs. Guidelines exist in the form of State Law and regulations, and school policies and decisions by the Executive Director and School Board. Frequent contact is maintained in writing, electronically, over the telephone, or in person with the Executive Director, School Board members, and employees concerning overall administration of the program as well as to provide specific details relating to accounting, payroll and budgeting. The Business Manager attends school board meetings and serves as Board Secretary. The Business Manager works under the supervision of the Executive Director.
QUALIFICATIONS:
- Hold at least an associates degree from an accredited school or have equivalent experience.
- Meet any certification or licensure requirements for the state of Oregon.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Develops and manages the municipal financial accounting system by employing accounting procedures that conform to State Financial Accounting Requirements.
- Establishes internal procedures to expedite payment to vendors, safeguards assets of the school, provides for adequate payroll functions, manages accounts payable, and establishes general ledger procedures for complete reconciliation.
- Writes resolutions related to financial matters for consideration by the School Board.
- Manages fiscal processes of Federal and State grants including inventory.
- Implements procedures to audit the accuracy of payroll distribution.
- Reviews financial reports to determine if cost centers are overspent, School Board resolutions are being adhered to, and if individual accounts have positive remaining balances.
- Prepares necessary reports, documents and summaries for accountants and auditors.
- Discusses financial adjustments with accountants and auditors.
- Using spreadsheet software, develops such programs as revenue and expenditure forecasting, salary schedule analysis, and returns on investments.
- Advises the Executive Director and School Board in establishing budget guidelines for each fiscal year and long range planning projections.
- Prepares and submits the final budget documents according to District requirements.
- Collects and reviews individual center budgets for adherence to guidelines.
- Analyzes accounting and financial records and projects cash flow on a monthly basis through the end of the fiscal year.
- Assures financial procedures are followed by monitoring all disbursements and supporting documentation. Signs all school checks to include payroll, accounts payable, refund and personal expense.
- Signs all school checks to include payroll, accounts payable, refund, and personal expenses.
- Assures that purchasing and procurements are carried out in accordance with Oregon Revised Statutes and school policy.
- Assures accurate and timely deposits are made in the process of receiving, recording and depositing all district funds.
- Maintains accurate payroll and personnel records, which may involve adjustments due to overtime, changes in salary classifications, and other payroll-related items.
- Assists in gathering and preparing information for salary placement, background checks, and reference verification.
- Assures timely disbursement of paychecks. Payroll information is gathered, correlated, checked, salaries and benefits computed and entered into school's computerized system.
- Assures accuracy and timely payment of fringe benefits and voluntary deductions.
- Prepares periodic reports as required. These include reports to the Public Employees Retirement system, concerning new hires and terminations, quarterly reports on retirement, social security and employment.
- Oversees school property and liability insurance program.
- Keeps and balances accounts, checking and correcting irregularities.
- Prepares checks, invoices and similar fiscal documents.
- Posts data and makes computations rapidly and accurately.
- Uses computer for word processing, budget, 990, and audit preparation.
- Reconciles distribution of taxes, voluntary deductions and fringe benefits in preparation for monthly payments.
- Performs statistical and financial analysis and prepares reports such as budget projections, State and Federal tax reports, retirement system reports and special assignments.
- Provides information to and serves as primary contact for school employees with respect to group insurance coverage.
- Acts as a liaison between insurance companies and the school regarding claims, complaints, and various other problems of a procedural nature.
- Represents the school in matters of unemployment and Workers’ Compensation, including record keeping, and correspondence.
- Monitors all leave accounting procedures in compliance with state, federal, and labor contract requirements.
- Fulfills other related duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None.
WORKING CONDITIONS:
The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from administrators, teachers, classified employees and others. The employee operates under extreme heavy workloads and inflexible deadlines. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment or boxes weighing up to 30 pounds.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
- State and Federal laws relating to compensation.
- Laws regarding purchasing, budget, and grant accounting.
- Procedures required to properly maintain and process a payroll and benefit system for several different groups of employees.
- Computerized payroll software applications.
- Knowledge of and ability to develop Excel spreadsheets and transfer data within systems.
- Proper English, grammar, spelling, punctuation, sentence construction and mathematics.
- Rules, regulations, procedures, functions and policies of the school.
- Word processing, data processing, and spreadsheet applications.
- Local budget law.
- State and Federal laws relating to leave accounting.
- Keep abreast of modern developments in the field of accounting and financial reporting.
- Learn the laws, rules and procedures related to the position's responsibilities.
Skills and Abilities:
- Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
- Complete rapid and accurate operation of ten key calculators and computers to calculate, input and retrieve information.
- Maintain a payroll and benefit system for several different groups of employees.
- Apply state and federal laws relating to the payroll process and record keeping.
- Perform data upload and downloads between systems.
- Perform complicated reconciliations of payroll liability accounts, general ledger accounts and payroll vendor accounts.
- Deal with the students, families, public, and staff in a pleasant and courteous manner in person, over the phone and in writing.
- Plan, organize, problem-solve and execute decision-making skills.
- Demonstrate flexibility adaptability to manage administrative office functions in a timely manner while maintaining accuracy and attention to detail.
- Demonstrate the ability to maintain the confidentiality of sensitive and confidential materials.
- Abide by federal requirements for a drug-free workplace.
- Apply theory and practice of modern government accounting and financial reporting.
- Develop and implement modern auditing and accounting methods, procedures, forms and records.
- Analyze and prepare clear and concise financial reports and statements.
- Establish and maintain effective working relationships with staff, district administrators, Executive Director, School Board members, state and federal agencies, Budget Committee members, employees, and patrons.
- Maintain a high level of commitment to the completion of all tasks.
- Read, understand and carry out oral and written instructions.
- Apply an understanding of English, reading, spelling, mathematics and other subjects as related to the position.
- Learn the operation of computers and other equipment used in the work as required by the position.
- Establish and maintain accurate record keeping systems.
- Make mathematical calculations accurately.
- Learn the operation of copy machines, computers, and other equipment used in the work, as required by the position.
- Work successfully in a team setting.
EDUCATION AND EXPERIENCE:
An associates degree in finance, business, accounting, or equivalent education/experience is required. A bachelor's degree or master's degree is preferred. Previous experience working in a school business setting is preferred.
The position requires working knowledge of several technical procedures or work activity areas and ability to teach them to others. In-depth knowledge of work-related school district policies and practices is necessary. Job learning time may range from six to twelve months; proficiency can be acquired in twelve to twenty-four months.
Location: Sheridan, Oregon
Contract: 250 days
Salary Range: $52,584 - $89,093 DOE
Please contact Jesse Watson at 503-890-8938 or jwatson@sheridanallprep.org if you have questions about this position.
Job Type: Full-time
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Health savings account
- Vacation leave
- Parental leave
- Sick leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
Schedule: Monday to Friday
Ability to commute/relocate: Sheridan, OR 97378: Reliably commute or planning to relocate before starting work (Preferred)
Education: Associate (Preferred)
Experience: Accounting: 1 year (Preferred)
Work Location: One location