22 - EDUCATIONAL SECRETARY - EARLY CHILDHOOD

Paragon Alternative Education Center ( learn more )

Pueblo City Schools

Pueblo, CO ( map )

Job Details

  • Job ID: 3946365
  • Application Deadline: Posted until Filled
  • Re-posted : July 19, 2022

Job Description

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact.  Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:
  • We believe that the success of every student is our most important commitment.
  • We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.
  • We believe that we must act with integrity, celebrate diversity, and promote equity.
  • We believe that each individual must be treated with dignity and respect.
  • We believe that the social and emotional well being of our students is as important as their academic needs.
  • We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff
  • We believe that our community heritage, traditions, and history should inform our response to future student and district needs.
As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence.  Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.
 
Job Title:                  Educational Secretary – Early Childhood
Work Year:               213 days
Department:            Early Childhood Education
Reports To:             Early Childhood Specialist
Salary Range:         Educational Secretary Salary Schedule – Pay Grade 512
Benefits:                  Fringe benefits based on PESPA Negotiated Agreement
Status:                     FLSA Status: Non-Exempt
 

SUMMARY OF FUNCTIONS:

The purpose of the Early Childhood Secretary is to ensure the efficient operation of the Early Childhood Department and provide administrative assistance to the department, and collaborate and coordinate with administrators in the department to organize and manage all aspects of assigned programs. Support Early Childhood staff by performing clerical and technical functions related to program and grant compliance.  Handle confidential information and frequent contact with all levels of District employees, parents, the general public, and other outside stakeholders.


QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
REQUIRED:
  • High School Diploma or equivalent
  • Five (5) years of secretarial/clerical experience
  • Typing certificate at the rate of 40 W.P.M.
  • Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
  • Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
 
PREFERRED:
  • Previous secretarial/clerical experience in Pueblo School District 60.
  • Experience/knowledge in support of a multi-location organization.
  • Previous experience with budgets, purchase orders, etc.
  • Spanish speaking skills
 
SKILLS AND KNOWLEDGE:
  • Previous experience with budgets, purchase orders, work/service orders, and/or printing orders
  • Previous experience with Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
  • Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
  • Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines
  • Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
  • Ability to make independent decisions in accordance with established policies and procedures
  • Ability to create and maintain a system for managing and maintaining large amounts of complex information
  • Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
  • Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members
  • Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
  • Ability to maintain strict confidentiality in all aspects of assignments
  • Ability to coordinate daily activities and schedule with little supervision
  • Ability to be flexible and adaptable in a variety of situations
  • Ability to remain calm under trying circumstances
  • Ability to work with frequent interruptions
  • Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation
  • Ability to set up and coordinate conferences, training sessions, workshops, and meetings

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position.  These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.  This organization believes that every individual makes a significant contribution to our success.  That contribution should not be limited to assigned responsibilities.  Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified.  It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District’s/department’s goals.  Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.
  • Collect and archive monthly preschool enrollments from all preschool sites for both am/pm sessions and 3 yr./4 yr. old programs
  • Coordinate calendar/schedule for Early Childhood supervisor, locate when necessary; generally help facilitate efforts of supervisor
  • Maintain billing and budgeting for Early Childhood (CPP) budget (approx. $5,000,000.00)
  • Coordinate and schedule meeting rooms for monthly preschool professional development training
  • Coordinate and schedule activities for trainings (reserving rooms, refreshments, attendance sheets, follow up evaluation forms, etc.)
  • Coordinate and process all correspondence (memos, letters, etc.)
  • Monitor and compile information required for compliance issues under CDE and Colorado Preschool Program mandates (i.e., developing report for highest risk factors, etc.)
  • Compile and assist with End of Year Reports for CDE and CPP programs/grants
  • Copy and print handouts and brochures for trainings and/or mailings
  • Organize a mailing label database for Early Childhood related groups and teachers
  • Maintain and review records and paperwork for procurement cards and monthly logs for all preschool staff
  • Field general telephone calls and questions regarding Early Childhood/CPP program
  • Create and maintain necessary data bases for documentation and accountability of preschool program
  • Assist in compiling elementary principal survey results for efficacy of Early Childhood
  • Assist in compiling parent satisfaction survey results of Preschool/Early Childhood program
  • Assist in citywide preschool application process and compile database to track all applications of both accepted and non-accepted students
  • Maintain and secure all District No. 60 Colorado Preschool Program staff files in compliance with State Licensing requirements
  • Coordinate and process all District No. 60 Colorado Preschool Program site/classroom documents in compliance with State Licensing requirements and License Renewals
  • Perform all duties necessary to maintain the AESOP Employee Absence Tracking System as assigned
  • Use computer for word processing, e-mail, work orders, supply requests, purchase orders and data processing requests, including spreadsheets, graphs, charts, PowerPoint, etc. Prepare, check accuracy and code all requisitions, purchase orders, travel reimbursements, check requests and other forms and requests for approval
  • Prepare agendas, minutes, mailings, and notifications for committee meetings
  • Correct grammatical errors, punctuation, and sentence structure of draft copies and proofread final copies of all materials
  • Proof a variety of publications and documents for dissemination, clean up documents, and occasionally coordinate printing
  • Requisition office and program supplies and assist with budget and expense reports and maintain and track check out materials
  • Prepare bulletins, newsletters, handbooks and other materials, as requested
  • Type and copy documents as needed for Early Childhood  

NON-ESSENTIAL DUTIES:
  • Perform any and all other duties as assigned by the Early Childhood Specialist and/or administration
 
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel.  The work requires the use of telephone and using fingers to operate computer keyboards.  The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
 
In a 9-hour workday, this job requires:
      R – Rarely (Less than .5 hr per day)               O – Occasionally (.5 – 2.5 hrs per day)
      F – Frequently (2.5 – 6 hrs per day)                C – Continually (6 – 9 hrs per day)
      NA – Not Applicable

  Pushing/Pulling
          Maximum weight:  50 lbs.
Physical Requirements
Sitting Continually
Stationary Standing Frequently
Walking (level surface) Frequently
Walking (uneven surface) Occasionally
Crawling Rarely
Crouching (bend at knees) Occasionally
Stooping (bend at waist) Occasionally
Twisting (knees/waist/neck) Occasionally
Turn/Pivot Frequently
Climbing (stairs) Occasionally
Climbing (ladder) Rarely
Reaching overhead Frequently
Reaching extension Frequently
Repetitive use arms Frequently
Repetitive use wrists Frequently
Repetitive use hands grasping Frequently
Repetitive use hands squeezing Occasionally
Fine manipulation Continually
Using foot control Not Applicable
Occasionally
Lifting
          Maximum weight: 50 lbs.
Occasionally
Carrying
         Maximum weight: 50 lbs.
Occasionally

WORKING CONDITIONS: The noise level in the work environment is usually moderate.  The work is performed in a typical office environment.

Instructions for Applying:
 
All applicants interested in and qualified for the posted position must submit an online application.  Applications that are incomplete and/or not submitted will not be forwarded to the hiring administrator for review.  The following will need to be uploaded with the application:  current cover letter for the posted position; current resume; copy of transcripts conferring required degree; three current letters of reference (one of which must be from your current supervisor) and any other materials requested on the application.
 
Please note:  If hired, a new hire packet will be emailed and must be completed prior to processing.  Fingerprints will be required for all employees of Pueblo City Schools prior to your processing date.
 
Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the nondiscrimination policies: Eric DeCesaro, EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Andrew Burns, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 315 West 11th Street, Pueblo, Colorado 81003, (719) 549-7100. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R).
 
Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.

 
  • Position Type: Full-time
  • Job Categories : Classroom Teacher > Early Childhood
    Support Staff > Secretary
  • Equal Opportunity Employer

    Pueblo City Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Human Resources
    • Pueblo, Colorado 81003

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