WMHS GUIDANCE OFFICE ADMINISTRATIVE ASSISTANT (#1388)

Wakefield Memorial High School ( learn more )

Wakefield Public Schools

Wakefield, Massachusetts ( map )

Job Details

  • Job ID: 3924919
  • Application Deadline: Posted until Filled
  • Re-posted : June 17, 2022
  • Starting Date: July 18, 2022

Job Description

POSITION SUMMARY:

Serves the counseling/administrative staff by processing and maintaining accurate school/student records and completing other tasks of the Guidance Office as requested.

 

TERM OF EMPLOYMENT: 12 month

 

SALARY RANGE: Per clerical contract

 

REPORTS TO: Director of Guidance

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned

  • Present a professional atmosphere and attitude as a face of the school to the community.
  • Answer routine and sensitive calls, take messages, route calls. Triage phone calls and public needs as necessary.
  • Assist in registering new students/withdrawals and process student records.
  • Maintain and update student demographics in the database. 
  • Schedule appointments for counselors, students, and parents.
  • Process working papers for 14-17 year olds in the community.
  • Coordinate and process college applications and transcripts for students and graduates. 
  • Ability to work with NAVIANCE software in a variety of ways, including recording final college decisions.
  • Coordinate, schedule, and serve as liaison for college information visits.
  • Type, prepare, distribute records, reports, correspondence and purchase orders, etc. related to Guidance functions.
  • Process and maintain student data and records, including schedules, grades and grade changes in the student data software program, Powerschool.
  • Process correspondence and office mailings.
  • Maintain an orderly, confidential, and compassionate office for students, staff, and families.
  • Ability to use a computer, learn the student information system, and use Google Docs, Microsoft Office, and other applications, to access information and reports as needed.
  • Responsible for grade changes from teachers and assisting the Guidance Director with report cards and progress reports.
  • Publish end-of-year booklet for students, staff, and general public.
  • Support the school psychologists.
  • All other responsibilities as assigned by the Guidance Director

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE;

High School diploma or general education degree (GED), two years of previous paid office experience or related experience and/or training; or equivalent combination of education and experience.

 

PERFORMANCE RESPONSIBILITIES:

  • Ability to operate computers and related computer software, and adapt to technology presently or in the future in the office environment.
  • Ability to manipulate a database.
  • Ability to read and comprehend instructions, correspondence, and memos.  Ability to write correspondence.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Ability to interact positively with the public and deal effectively with all types of people and situations.
  • Ability to develop effective working relationships with students, staff and the school community.  
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to speak effectively before parents, staff and students.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Ability to perform duties with awareness of all district requirements and Board of Education policies.  

 

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned

  • Position Type: Full-time
  • Positions Available: 1
  • Job Category : Support Staff > Administrative Assistant
  • Equal Opportunity Employer

    Wakefield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • No experience required

    Contact Information

    • Karen Fitzpatrick , Admin. Asst. to the Superintendent
    • 60 Farm Street
    • Wakefield, Massachusetts 01880

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