VNHS ADMINISTRATIVE ASSISTANT SY 22-23 (#VNHS Administrative Assistant SY 22-23)

Vista Nueva High School ( learn more )

Aztec Municipal School District

Aztec, New Mexico ( map )

Job Details

  • Job ID: 3871240
  • Application Deadline: Posted until Filled
  • Re-posted : June 27, 2022
  • Starting Date: Immediately


Job Description


Job Description

High School Principal’s Secretary 


Job Summary

Serves as the Secretary/Bookkeeper to the Principal.


Reports To:  Principal


Minimum Qualifications

  1. High School Diploma or equivalent
  2. Demonstrated Communications Skills
  3. Demonstrated Public Relation Skills
  4. Demonstrated Organizational Skills
  5. Demonstrated Computer Skills
  6. Ability to Perform Essential Job Functions
  7. Ability to Perform Job Task Requirements
  8. Must complete a finger-print background check at own expense


Desired Qualifications

  1. Knowledge of and experience with accounting principles, including fund internal controls
  2. Background in State Procurement Code
  3. Knowledge of and experience in budgeting and reporting
  4. Knowledge of and experience in accounts receivable
  5. Knowledge of and experience with Google modules
  6. Better than average recommendations from previous employers and/or other professionals familiar with the applicant’s personal characteristics, academic achievement and workplace performance
  7. Five years Experience (Related)


Essential Duties and Responsibilities

  • Provide secretarial and bookkeeping functions for the Principal and Staff 
  • Maintain budget for Operational, activities, and equipment
  • Make deposits when necessary
  • Prepare requisitions for purchases 
  • Purchase supplies for staff
  • Reconciliation of P-Card monthly
  • Keep inventory of the school
  • Assist employees, parents and students with inquiries and concerns  
  • Screen calls for the Principal and other staff in the office 
  • Collect and submit accident reports 
  • Work with substitutes at the school when they report for their assignment 
  • Submit timesheets for substitutes 
  • Support teachers in classroom or school wide activities
  • Record absences
  • Work with staff to finalize grades, print and mail report cards
  • Responsible for transcripts and verification of previous education
  • Send records/receive records and maintain cumulative files
  • Registration and withdrawal of students
  • Make sure data is correct for reporting purposes
  • Work with technology on device assignments 
  • Collect fees 
  • Monitor sign in and sign out of students and guests
  • Monitor the nurses office and provide assistance or contact a nurse
  • Work with food service on meals for students
  • Schedule appointments for parent teacher conferences and Principal
  • Follow oral and written directions 
  • Any and all other tasks as assigned by the Principal or his/her designee 


Supervisory Responsibilities

This position supervises the following positions:  None



Due to the sensitive nature of this position and access to financial information, the highest degree of confidentiality is required.


Qualification Requirements  

To perform this job successfully, AN INDIVIDUAL MUST BE ABLE TO MULTI - TASK  an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.


Education and/or Experience

Please see Minimum and Desired Qualifications.


Communication and Language Skills 

  • Ability to read, analyze and interpret technical procedures and governmental regulations.  
  • Ability to assist with preparation of reports and correspondence.  
  • Ability to effectively present information and respond to questions from staff, peers and community. 

Mathematical Skills  

  • Ability to work with basic mathematical concepts 


Other Skills and Abilities  

  • Ability to establish and maintain effective working relationships with staff, peers and community
  • Ability to communicate clearly and concisely.  
  • Ability to use computers and other technology to accomplish job responsibilities.  
  • Ability to perform tasks quickly and efficiently and follow verbal directions.  
  • Ability to work around congested areas.  
  • Ability to work a flexible work schedule around job responsibilities. 


Analytical and Reasoning Ability      

  • Ability to define problems, collect data, establish facts and draw valid conclusions.  
  • Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with abstract variables. 



  • Ability to teach others, work with people and influence people in their opinions, attitudes, and judgments.  
  • Ability to perform a variety of duties.  
  • Ability to work with people who express conflicting opinions.  
  • Ability to solve problems, make sound judgments and reach conclusions.  
  • Ability to express personal feelings professionally, and perform effectively under stress. 


Physical Attributes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job the employee is frequently required to stand, walk, talk or hear and use hands to finger, handle, type or feel.  The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl and reach with hands and arms.  Specific vision abilities required by this job include close vision and distance vision.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


The noise level in the work environment is usually moderate.  The employee must possess and maintain a current driver’s license and take a Defensive Driving  course at the District expense if one had not been taken.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the District Payroll within the established timeline.


Certificates, Licenses

Must possess or be eligible to obtain a valid New Mexico driver’s license.


Term of Employment

Determined by school district calendar

Salary per district schedule

Evaluation annually



 Performance of duties will be evaluated at least annually in accordance with Aztec School Board Policy.


Physical Rating Level

This position will require the employee to function at a “Medium” physical capacity as defined by Worker’s Compensation Statutes.  “Medium” physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently. 


Physical Requirement Details

Work Actions

Finger Dexterity












Repetitive Motions


Right: F

Left: F

Both: F


Right: F

Left: F

Both: F

Grasping: Hand

Right: F

Left: F

Both: F

Fine Manipulation: Hand

Right: F

Left: F

Both: F

Use of Head and Neck










Work Positions




















Unprotected Heights



Driving Automotive Equipment



Around Machinery



Temperature Extremes



Noise and Vibration






Dust, Fumes, Odors, Chemicals



Balance and Coordination




Definitions:        R = Rarely = 1% to 9% of an eight hour day

                        O = Occasionally = 10% to 33% of an eight hour day

                        F = Frequently = 34% to 66% of an eight hour day

                        C = Continuously = 67% to 100% of an eight hour day


The above statements are intended to describe the general nature and level of work expected.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.

  • Position Type: Full-time
  • Positions Available: 2
  • Job Category : Support Staff > Administrative Assistant
  • Job Requirements

    • No experience required

    Contact Information

    • HR Administration
    • 1118 W Aztec Blvd.
    • Aztec, New Mexico 87410

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