CENTRAL OFFICE ( learn more )

Somerville Public Schools

SOMERVILLE, Massachusetts ( map )

Job Details

  • Job ID: 3862013
  • Application Deadline: Posted until Filled
  • Re-posted : November 14, 2022
  • Starting Date: Immediately

Job Description

School Payroll Manager


Job Goal: Assists the Chief Financial Officer, Deputy Financial Officer and the Director of

Operations in the management of school financial resources and supports District staff morale by accurate, timely and efficient administration of the payroll systems and processes, staff benefits and compensation.


Education/Experience Requirements:

  • Minimum three years of experience managing and evaluating staff;
  • Experience utilizing / managing automated payroll systems; MUNIS Payroll experience preferred;
  • Minimum Associates Degree in accounting;
  • APA Certification(s) preferred;
  • Willing to evaluate and accept applicable level / combination of experience and education.

Essential Knowledge, Skills and Abilities:

  • Proficiency in use of Excel, automated payroll / HRIS software, other applicable software;
  • Strong managerial and interpersonal skills; ability to successfully manage a team of two or more payroll staff; Excellent communication skills;
  • Ability to think analytically and to manage complex data manipulation;
  • Strong organizational skills; able to successfully manage multiple tasks and meet deadlines;
  • Ability to create and manage positive stakeholder relationships and support a positive department and District culture.


  • Manages and administers District payroll functions to ensure that staff are paid accurately and in a timely manner
  • Supervises, mentors and evaluates payroll staff to ensure that standards are achieved and performance maximized
  • Applies payroll and other related provisions of collective bargaining agreements and individual contracts as related to Budget, Salary Schedules, and Accruals
  • Reviews and verifies all personnel transactions received from HR Department as well as oversees the implementation of terms by payroll staff
  • Interprets District policies and Governmental regulations in order to create and manage payroll controls and processes to ensure compliance.
  • Analyzes salary expenditures in the GL and performs monthly reconciliations and projections for the Chief Financial Officer
  • Accepts and resolves employee issues and/or questions when payroll staff are unable to reconcile;
  • Monitors wage and hour issues to ensure compliance with FLSA
  • Maintains staff salary databases for all District staff for integration with and application to the budget and payroll processes
  • Creates and maintains payroll related codes and functions within the MUNIS Payroll System
  • Reviews and verifies all personnel transactions received from HR Department as well as oversees the implementation of terms by payroll staff
  • Calculates all complex wage adjustments for employees based on existing collective bargaining agreements and individual employee contracts.
  • Calculates and/or audits complex payroll transactions including but not limited to wage garnishment, state/federal income tax, voluntary deductions (i.e. insurances, 403(b) & 457 plans, pension, paid time off;
  • Oversees calculation, confirmation and reconciliation of the weekly and biweekly payrolls
  • Responds as necessary to wage/benefit court subpoenas, insurance affidavits, IRS, MA DOR, support and other wage levies;
  • Prepares payroll-related reports for management, state, federal and local agencies; contributes to the preparation of the annual DESE End of Year Financial Report;
  • Liaises with municipal officials in City Payroll, Personnel and Treasurer’s Offices on matters associated with processing and delivery of payrolls, IRS 941 and W2 reporting, maintenance of employee health benefits etc.;
  • Accepts and processes Massachusetts Teachers Retirement Applications for retirement; acts as district contact / liaison for MTRS related matters; Oversees monthly reconciliation and reporting to MTRS

Terms of Employment:

Full Year – 260 days

Non Union

Benefits Eligible


Position Reports to: Chief Financial Officer, & Deputy Financial Officer


The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Administrator > Director/Coordinator/Manager
    Support Staff > Accounting/Bookkeeping
    Support Staff > Administrative Assistant
    Support Staff > Computer Support
  • Employer Description

    Education - Inspiration - Excellence are the themes that characterize the instructional services, departments and programs of the Somerville Public Schools.

    Our Mission: The Somerville Public Schools is dedicated to the realization of the full intellectual, physical, social, and emotional potential of all students. Our talented team of teachers and other professionals provides every student with the knowledge, skills and attitudes needed to be successful throughout their lives. This is accomplished through the delivery of innovative instruction guided by the Massachusetts Curriculum and Somerville Curriculum Frameworks, and supported through partnerships with organizations such as Primary Source, and the Center for Engineering Education and Outreach at Tufts University. Learn more about us...

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    Job Requirements

    • No experience required

    Contact Information

    • Central HR
    • 8 Bonair St.
    • Somerville, Massachusetts 02145

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