EXECUTIVE ASSISTANT

ISUCCEED VIRTUAL SCHOOLS ( learn more )

Boise, Idaho ( map )

Job Details

  • Job ID: 3666770
  • Application Deadline: Posted until Filled
  • Posted : September 7, 2021
  • Starting Date: Immediately

Job Description

Job Classification: Non-Exempt; Hourly
Supervised by: Executive Director
  • Hourly starting at $18.25 to $19.50hr DOE
  • Full time preferred (Includes benefits) and Part time will be considered upon candidates meeting the skills and expectations of the position.
  • Some flexibility in work schedule/hours depending on time of year/need
  • iSucceed is teamwork and positive work environment focused
  • This position assists the Executive office in organization, logistics and research in order to have an impact and influence on quality education offerings and operations for students across the state of Idaho

    Primary Function
    The primary function of this position is to support the executive functions of the Executive Director’s office with clerical assistance, research and logistical support.

    Essential Duties and Responsibilities
  • Support Executive office in the day to day clerical functions including but not limited to: paperwork, creation and/or maintenance of electronic documents, spreadsheets, slides and related.
  • Assist Executive Director with formatting and creation of routine communications, correspondence, reports with stakeholders
  • General clerical work, data entry, and updating reports for Executive office tasks
  • Assist with the planning of meetings, conferences and training as needed
  • Event preparation, agenda creation and minute taking as needed
  • Assist Executive Director with project and initiative logistics and planning and calendar/meeting scheduling
  • Assist Executive Director with travel arrangements and purchase planning documentation
  • Research information regarding different types of policy, grant requirements and expense considerations
  • Track expenses and receipt documentation for special grants that may have specific time windows, related to education and charter schools (for example: ESSER/COVID funding, American Recovery Act, etc)
  • Assist Administrative team with the formatting of policy, manuals, handbooks and related shared electronic documents
  • Assist with the tracking of expenses for existing grants, state and federal requirements
  • Research information regarding purchase comparisons for services and products as needed
  • Ability to work as a team with all co-workers to accomplish school/district mission/goals
  • Occasional travel as needed as applicable for conferences and trainings related to training or this position’s duties
  • Other duties as assigned

    Knowledge and Skills
  • Excellent and diplomatic customer service, interpersonal communication skills involving in person, video conference, messaging and email interactions
  • Strong technology skills preferred in a variety of office applications and technologies
  • Proficient and/or certified in editing, formatting and word processing of collaborative electronic documents with emphasis on Google applications (handbooks, manuals, spreadsheets, slides, etc)
  • Knowledge or expertise with Google Apps for Education platform
  • Willingness or expertise to train others on new or existing technologies for the purpose of collaboration between departments and across the organization
  • General understanding of education policy, law and ability to learn specific areas of focus that are related to the Executive Director purview.
  • Proficient with video conferencing and applicable office technologies for both in person and remote work

    Education & Experience
  • High school diploma, some college or related training preferred
  • 1-3 years related experience or training

    Working Conditions
    The position is located in the Boise, Idaho office. The Executive Assistant will spend long hours sitting and using office equipment and computers in an office environment, which can cause muscle strain. The position handles multiple tasks and is faced with constant interruptions.

    The position must be able to lift large boxes or luggage (up to 50 pounds) or heavier with assistance, must also be able to lift and bend repeatedly when stocking laptops and boxes.
  • Travel or in town errands may be occasionally required, must possess valid drivers license and insurance.

    iSVHS is an Equal Opportunity Employer. ADA and other applicable laws require iSVHS to provide reasonable accommodations to qualified individuals with disabilities. As per Idaho Code 65-5-1/65-503: “Eligible veterans are provided advantages in public employment in Idaho…”

    Prospective and current employees are invited to discuss any accommodation issues with the school’s administrative team.
    • Position Type: Full-time
    • Positions Available: 1
    • Salary: $ 18.25 to $ 19.50 Per Hour
  • Job Category : Support Staff > Administrative Assistant
  • Equal Opportunity Employer

    ISUCCEED VIRTUAL SCHOOLS is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • Per iSucceed Virtual High School Policy eligible applicants MUST RESIDE WITHIN THE STATE OF IDAHO.

      To Apply: Please send the following documents to mcosgrove@isucceedvhs.net

      1.) Cover letter,
      2.) Resume
      3.) Letter of recommendation
    • At least 2 years of relevant experience preferred
    • High School/Trade School degree preferred
    • Citizenship, residency or work visa required

    Contact Information

    • Melissa Cosgrove
    • 6148 N. Discovery Way
    • Suite 120
    • Boise, Idaho 83713

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