Hawbridge School

Saxapahaw, North Carolina

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Job Details

Job Description

The Hawbridge School - Lower School (K-7)

PowerSchool Data and Office Manager (1 Position Available)

Knowledge, Skills, Abilities Required:

Knowledge of computers, networking, and office practices.
High level of accuracy in data entry and management.
Administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records.
Communication skills to communicate with school personnel, students, parents, and outside agencies.
Ability to perform common arithmetical functions.
Software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program.
Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
Keeps information confidential.
Needs limited supervision and is able to work independently and as a part of a team.
Uses initiative in carrying out recurring assignments independently without specific instructions.
Able to make decisions and solve problems with school data and information provided.

Education, Training Required:

High school diploma and a minimum of two years of experience with computer processing and
data entry required. Associates Degree from a two year college or technical school preferred.

Term of Employment:

8 hours/day for 12 months (at lower school with grades K-7)
8 hours/day for 12 months (at upper school with grades 8-12)

Primary Responsibilities:

1. Enters and manages student data in PowerSchool, including enrollments, withdrawals,
student/teacher/room schedules, transcripts, test scores, immunizations, demographics, etc (Exception for grades 8-12: Upper school counselor develops schedules for newly enrolling students).

2. Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student
absences for correct excused/unexcused coding. Prepares student absence lists and daily
absence bulletin. Maintains student sign-in/sign-out logs, based upon directions from

3. Employs the PowerSchool program to generate reports to satisfy the requirements of The Hawbridge School and school administrators.

4. Oversees student entry and withdrawal from the school. Enrolls new students throughout the
year. Enters basic student and demographic information. Processes arriving student's
cumulative records. Prepares cumulative records for departing students. Withdraws
departing student from PowerSchool. Maintains files of arriving/departing students'
cumulative records. Copies and sends cumulative records for withdrawing students and
maintains a log of students who entered and departed the school throughout the year.
Provides home room assignments and schedules (Exception for grades 8-12: Upper school
counselor develop schedules for newly enrolling students).

5. Prints marking period report cards.

6. Requests cumulative records for new students and sends cumulative records upon request for exiting students. Manages student cumulative records according to federal (FERPA) and
district policies and procedures. (Exception for grades 8-12: school counselor may be
responsible for records duties at the discretion of the administration).

7. Responsible for the smooth and efficient operation of the lower/upper school administrative office. Provides administrative assistance to the administrators, office and school staff and students by managing the school’s financial records and transactions through use of information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating
meetings and events, supervising office staff, performing various personnel management functions, managing crisis situations, handling confidential information and other related duties.

Secondary Responsibilities:

Other clerical duties as assigned by the administration.

Reports To:

  • Job Categories : Support Staff > Accounting/Bookkeeping
    Support Staff > Administrative Assistant
    Support Staff > Receptionist
    Support Staff > Secretary
  • Equal Opportunity Employer


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