FACILITIES AND TRANSPORTATION COORDINATOR

Job Description

Confluence Academy

POSITION SUMMARY: Primary responsibility for all areas of transportation and facility services.  Communicates with school administrators, parents, other network departments, and vendors associated with the network's student transportation program. Manages procurement, delivery, inventory and storage needs for all related network equipment, furniture, and fixtures. Manages vendor relationships relative to maintenance and housekeeping. Assists Director of Operations on various projects as assigned.

ESSENTIAL JOB FUNCTIONS include the following.  Other duties may be assigned.

• Maintains physical and digital recordkeeping for audit purposes and regulatory compliance related to facilities and transportation
• Conducts post-accident investigations of all student transportation incidents, accidents, and near misses
• Monitors bus routes and route counts and directs vendor to make changes to improve efficiencies and cost savings related to transportation
• Reviews all invoices for transportation for compliance to contracted prices along with penalty deductions for late buses to and from school
• Coordinates collection of data on transportation for annual reporting purposes to be used in annual report
• Works with administrators to help resolve issues related to transportation
• Coordinates timely transmittal of transportation data to all pertinent individuals accordingly
• Reviews routes created by transportation vendor and relocate/assign stop changes as necessary and informs transportation vendor of changes
• Assumes responsibility for the maintenance and repair of all buildings and equipment to provide safe, clean, healthy, and attractive facilities
• Conducts quality assurance reviews on contracted transportation and facility vendors and follows up accordingly on corrective actions taken for any findings
• Assumes responsibility for the care of school grounds, parking areas, playgrounds and roadways
• Manages work order system to insure systematic attention to repair and maintenance needs network-wide
• Develops and implements a system of preventive care and maintenance of buildings and grounds
• Inspect buildings and grounds on regular basis to determine needed maintenance and repairs.
• Solicits bids on repair costs needed
• Meets routinely with school administrators to discuss facility and transportation matters
• Conducts annual furniture and equipment safety and inventory control audit network-wide
• Maintains central inventory stock of all surplus furniture for school system
• Coordinates with building leaders on furniture needs for campuses and reconcile requests against surplus inventory, prepare quotes for needs not in surplus and recommend vendor purchase
• Coordinates delivery and placement of replacement furniture on campuses as needed
• Manages projects assigned by Director of Operations and ensure compliance and quality
• Other duties as assigned

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:  Bachelor’s degree preferred. Three or more years of relevant work experience.    

Language Skills:  Ability to effectively communicate. Ability to read, analyze, and interpret incident reports. Ability to effectively present information and respond to questions from staff, students, co-workers, and the general public.

Computer Skills:  Ability to use on a basic level Microsoft office product (word, excel, power point), email and internet.

Reasoning Ability:  Ability to define problems, collect data, establish facts, and draw valid conclusions and act accordingly. 

Reliable Transportation:  The lead role will require the incumbent to respond to after school hours emergencies as well as travel between campuses and within the community.  Mileage will be reimbursed by the district but the incumbent must have reliable transportation.

Other Skills and Abilities:  Ability to communicate clearly and concisely both in oral and written form.  Ability to perform duties with awareness of all school system requirements and Board of Directors policies.  Ability to utilize technology to assist in day to day operations for students, programs, and staff.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  The position requires meeting deadlines, interacting with the public and staff, irregular or extended work hours.  The employee is responsible for safety, well-being, and work output of him/herself.  Must be able to meet demands from several people at one time.