Ashbrook Independent School ( learn more )

Corvallis, OR ( map )

Job Details

  • Job ID: 3243357
  • Application Deadline: Posted until Filled
  • Posted : March 5, 2020

Job Description

About the School


Ashbrook Independent School is a secular, private, coeducational institution whose mission is to “Challenge and Nurture Academically Capable Students”. The school includes a preschool, an elementary school, and a middle school.

Ashbrook Independent School believes that educational excellence occurs when a combination of outstanding teachers, a clearly-defined curriculum with an emphasis on the arts and sciences, small classes, motivated students, and a well- equipped learning environment co-exist. When these factors are in place, students learn not only the joy of discovery, but also traditional values such as courtesy, enterprise, self mastery, and the importance of personal responsibility. Our programs support the Jeffersonian ideal of free citizens interacting voluntarily for the common good. Our hope is that in habits of mind an Ashbrook graduate will be ready for the twenty-first century: open-minded and curious, yet able to evaluate ideas critically.


Ashbrook’s educators continue to nourish children’s joy of discovery and passion for learning and to provide for all children’s social, emotional, physical, intellectual, and moral growth.  Specifically for younger children, it is important to give special attention to the mastery of those basic skills and concepts that are the foundation of all future learning. As children grow older, they enter a period in their educational experience where they experience a variety of significant changes, both individually and collectively. The range of academic ability and physical and emotional development becomes wide.


For additional information on the history of Ashbrook and its programs, please go to our website at


Job Summary


The Secretary will be an enthusiastic and organized team member of the Ashbrook Operations Team by managing the main office. The Secretary will promote the School’s Mission and function under the direction of the Principal as a contributing member of the overall school community.  


Essential Duties and Responsibilities


The Secretary will:

  • Embody, manifest, and advocate for the mission of the school.
  • Work toward goals collaboratively set by the Board and Head of School/Principal.
  • Deliver excellent customer service to diverse audiences.
  • Maintain effective working relationships with stakeholders.
  • Represent the school to all of its constituents including to the community, parents, students, alumni, faculty, and staff.
  • Assist with the safety, conduct, and general welfare of students and employees on site.
  • Arrive to work and designated school functions on time and maintain regular job attendance.
  • Serve as part of Ashbrook’s operational team.


Major Duties and Responsibilities


The Secretary will work to ensure the smooth and efficient operation of the main office and has the responsibility to make a good first impression to all who come or call the School.  

  • Performs a variety of office secretarial and reception duties which include:
    • Greets and assists faculty, students, parents, and visitors.
    • Answers, screens, and routes phone calls; responds to public inquiries.
    • Provides general information about the school via phone, email, text copy.
    • Works with Principal and Development Specialist on school-to-home communications
  • Responsible for information maintenance related to:
    • Student attendance
    • Academic records - transcripts, report cards, etc.
    • Complies and sends in criminal history checks for staff and parents.
    • Keeps updated student information sheets for teachers re: field trips.
  • Coordinates school mailings for report cards and deficiency notices, and other school mailings. Manages parent folders. Receive, sort and distribute U.S. mail;
  • Maintains safety data, schedules fire drills, and handles communication with security and fire departments. 
  • Maintains the health room records/supplies along with:
    • Determining degree of illness or accident and arranging for appropriate medical treatment. Contacts parents as determined by school protocols. 
    • Dispensing prescribed medicines to students as directed by the parents or doctor.
    • Completing school accident forms and reporting injuries to the school Principal.
    • Completing student vaccination reports for county health department
  • Liaises with copier company re repairs and toner.
  • Ensures workroom is stocked with supplies.
  • Perform other related duties as required.


  • Knowledge and experience with non-profits and/or schools.
  • Strong written and oral communication skills.
  • Proficient with Microsoft Office Suite and other digital software necessary for the job.
  • PREFERREDTraining and/or certification/degree in area related to office or business management.

Start date: As soon as hired.



Hourly wage rate will be determined based on experience level.

Base salary starts at $13.50 per hour.
This is a full-time position with daily hours from 7:30am to 4:00pm.


Your application should include a current resume, cover letter, and professional references.

Position open until filled.

The cover letter should clearly articulate how you meet the qualifications of the position.

Ashbrook Independent School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, or any other characteristic protected by law.

  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Support Staff > Administrative Assistant
    Support Staff > Secretary
  • Contact Information

    • Kristina Wonderly
    • 4045 SW Research Way
    • Corvallis, Oregon 97333
    • Phone: 541-766-8313
    • Fax: 5417661066
    • Email: click here

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