DIRECTOR OF FINANCE AND OPERATIONS – COHASSET PUBLIC SCHOOLS

Cohasset Public Schools

Cohasset, Massachusetts ( map )

Job Details

  • Job ID: 3224729
  • Application Deadline: Posted until Filled
  • Posted : January 30, 2020
  • Starting Date: July 1, 2020

Job Description

District Overview
The Cohasset Public School District is committed to developing the whole child in a supportive atmosphere that helps students strive for academic and social-emotional excellence. Cohasset is a high performing school district with dynamic students, hardworking and qualified educators, dedicated staff and a collaborative School Committee. The community values and supports our educational initiatives as outlined in our District Strategic Plan, our Technology/Digital Learning Plan and our Social-Emotional Learning (SEL) Long-Range Plan.

Job Description
The Director of Finance and Operations is part of the District leadership team and plays a critical role in developing and implementing the District’s strategic plan, ensuring that resources are aligned with the District’s priorities. The Director coordinates and oversees the daily management of all of the business affairs of the schools and maintains records in accordance with generally accepted accounting principles. The Director also oversees the operations of various building and transportation services. This is a district level position, under the supervision of the Superintendent. The Director of Finance and Operations works collaboratively with the administrative team and the School Committee.

DUTIES & RESPONSIBILITIES:
a. Fiscal Management
• Maintain appropriate and effective fiscal procedures to assure the most efficient budget controls including maintaining general ledger and financial statements
• Develop the annual budget and provide input regarding long range financial planning in collaboration with the Superintendent and other administrative staff
• Implement and monitor accounting procedures that ensure proper recording of all receipts and expenditures and conformity with Massachusetts General Laws Chapter 30B (Procurement Law) and auditing requirements
• Monitor the monthly budget projections and prepare all monthly fiscal reports and forecasts for the Superintendent and reporting to the School Committee
• Oversee and provide necessary documentation for annual fiscal audit and “single audit” if necessary
• Prepare the School Department’s annual financial reports for DESE, balance sheets, revenue, expenditures statements and other reports in support of grants, compliance requirements or required financial documentation
• Develop and recommend financial policies regarding the management of the School Department’s fiscal matters to the Superintendent and the School Committee
• Manage all business, financial and personnel records according to School Department policies and in compliance with applicable state/federal laws and regulations

b. Accounts Receivable, Accounts Payable, Payroll & Purchasing
• Supervise all accounts receivable and accounts payable functions for the School Department
• Act as Payroll Officer for the School Department including supervision of the Payroll Accountant; Monitor all payroll functions (accounting, human resource functions and personnel)
• Responsible for the purchase of equipment and supplies necessary for the proper operation of the School Department
• Maintain efficient inventory system for all School Department equipment and supplies
• Responsible for the maintenance, lease agreements and service contracts of all office equipment including computers, copy machines, FAX machines, telephones, postage meter, etc.

c. Grants and Insurance Management
• Responsible for execution and maintenance of all state and federal grants, including reports and audits
• Manage and maintain all School Department insurance programs

d. Personnel
• Oversee human resource functions associated with district business office operations (supervision, evaluation, and overall management)
• Assist in recruitment, interviewing and selection of all business office, facilities, and transportation employees
• Assist the Superintendent and School Committee during negotiations for successor collective bargaining agreements including providing support materials and financial analysis
• Plan appropriate in-service training for business office staff
• Recommend appropriate changes or updates to the School Department personnel policies and procedures handbook
• Manage secure archiving of all required long-term personnel records

e. Leases and Facilities
• Manage all custodial and maintenance service contracts for School Department facilities
• Participate in facilities planning and development to support School Department programs
• Participate in planning to ensure adequate facility support for School Department transportation operations
• Coordinate vehicle leases and insurance for the School Department

f. Transportation Programs
• Support Transportation Dispatch staff and fleet mechanic to ensure scheduled maintenance of vehicles is completed, including required inspections

g. Other
• Including but not limited to other duties as assigned by the Superintendent
• Participate in MASBO and other professional development related to the fiduciary responsibilities of the School Department
• Attend School Committee meetings and other town meetings, as requested, to report on fiscal or budgetary issues

SUPERVISORY RESPONSIBILITIES:
• Business Office Staff
• Transportation Dispatch Staff
• Facilities Staff
• Food Service Staff

REPORTS TO:
• Superintendent & School Committee

LENGTH OF POSITION:
• Full time, full year
  • Position Type: Full-time
  • Positions Available: 1
  • Job Category : Administrator > Business/Finance
  • Welcome to Cohasset Public Schools!

    PHILOSOPHY
    As we enter the 21st century, the Cohasset Schools share a common vision for their students, faculty and community. Cohasset Schools shall enable each student to understand the past, examine the present and prepare for the future.
    Cohasset Schools seek to graduate students who will recognize their abilities, develop a love of learning, fulfill their potential and use their talents to meet post-high school goals. We believe Cohasset students should be confident enough to explore, discover, create, think critically, and communicate effectively. We believe that Cohasset Students, by developing a strong sense of honor and integrity, will behave ethically, act responsibly in the community, and demonstrate concern for global issues.
    Cohasset Schools believe that excellent schools require excellent teachers who possess a high degree of knowledge, sensitivity, creativity, and dedication to both their students and their own professional development. Excellent schools also require a excellent and committed staff of trained specialists, counselors, technicians, administrators, and a School Committee sensitive to educational needs.
    Cohasset Schools recognize that quality education is best accomplished in partnership with the parents and the community. As partners in this total school-community compact, we endeavor to create an environment that promotes life long learning. Further, Cohasset Schools recognize their unique responsibility as the town's major educational institution and facility.
    The philosophy of the Cohasset Schools states that our education goals and objectives are to:
    contribute to each student's sense of intellectual, physical and emotional well-being
    develop communication skills
    provide knowledge of citizenship in a democratic society
    develop and foster values and mutual respect
    expose students to arts appreciation and creativity
    provide a understanding of history, humanities, math, sciences and foreign languages
    provide occupational skills to the extent practical
    provide technology support and training to assist learni Learn more about us...


    Equal Opportunity Employer

    Cohasset Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • QUALIFICATIONS:
      • Bachelor’s Degree required, Master's degree preferred
      • Minimum of three years’ experience as a School Business Administrator or similar position
      • Hold current School Business Administrator certification
      • Proficiency with Massachusetts public procurement
      • Current MCPPO designation or designation in progress
      • Experience with public school or school department/municipal procedures
      • Experience in training and supervision of business operations staff
      • Excellent communication and organizational skills
      • Must possess strong customer service skills in order to establish and maintain effective working relationships with a variety of customers and stakeholders
      • Experience in grants management
      • Proficient in the use of Microsoft Office; fund accounting and related software (working knowledge of Softrite preferred)
    • At least 3 years of relevant experience preferred
    • Master degree preferred
    • Citizenship, residency or work visa required

    Contact Information

    • Patrick Sullivan , Superintendent of Schools
    • Superintendent's Office
    • 143 Pond Street
    • Cohasset, Massachusetts 02025

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