ADMINISTRATIVE ASSISTANT 3/OFFICE MANAGER (LINUS PAULING MIDDLE SCHOOL)

Corvallis SD 509J ( learn more )

Corvallis, OR ( map )

Job Details

  • Job ID: 3170484
  • Application Deadline: Posted until Filled
  • Re-posted : September 18, 2019

Job Description

Administrative Assistant 3/Office Manager

Hours: 8 hours per day
Contract Status: Regular/Probationary
Start Date: 2019-20 School year
Calendar: 230 Day
Rate: $19.48 per hour 
FLSA Status: Non-exempt Classified
Notes: This position will be open until filled with earliest review on September 13, 2019

Purpose
To assist an administrator to manage a school (middle or high school) or division operation, and serves as a leader in the areas of fiscal management, risk management, personnel, communications, and technology.
 
Essential Duties and Responsibilities
  • Serves as the lead administrative clerical staff responsible for supporting the building administrator(s) or department manager and provides administrative leadership to the office staff when appropriate.
  • Lead role in:
    • Identifying potential risk in the building, i.e., physical risk situations;
    • Knowing which resources to access (people, things, organizations);
    • Designing or providing input to a plan of action, as appropriate;
    • Interacting with appropriate people/organizations, and
    • Implementing the action plan.
  • Provides general clerical and support services for supervisor and/or department staff.
  • Provides positive customer service to all inquiries.
  • Exercises independent judgment to manage building/program operations in a manner consistent with administrative direction, district policies and procedures, and goals of the instructional program.
  • Assists the development and management of budgets, records, facilities, payroll and other business functions to ensure that building/program fiscal systems reflect district standards for quality and responsiveness to patrons, staff, and students.
  • Assists with building/program communications, both oral and written, in a manner that supports effective decision making and facilitates the work of other staff.
  • Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.
  • Under general direction of the administrator, schedules staff to maximize efficient use of instructional time.
  • Assists with the hiring processes in the building/program. 
  • Interprets policy, procedures, law, and contracts within district guidelines, for staff, students, parents, and others, in a timely and accurate fashion.
  • Leads the work of others, as assigned, in a manner that promotes team development and effective work.
  • Makes independent decisions, in response to requests for meetings or other commitments, to maximize the efficient use of administrative time.
  • Represents administrators, as assigned, in communications with staff, parents, the public, and students to facilitate issue resolution, provide accurate information, and support effective program management.
  • Supervises students outside the classroom, as assigned, to support the district's discipline and instructional programs.
  • Performs minor medical and health procedures as requested in a manner which meets state and district guidelines.
  • Provides other related services as assigned.
Note:    The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. To view the full job description, please see the attached document. 
  • Position Type: Full-time
  • Job Categories : Administrator > Director/Coordinator/Manager
    Support Staff > Administrative Assistant
  • Contact Information

    • Karlie Adkins , HR Specialist
    • 1555 SW 35th Street
    • Corvallis, Oregon 97333
    • Phone: 5417575840
    • Fax: 5417573898
    • Email: click here

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