ADMINISTRATIVE ASSISTANT 2/OFFICE MANAGER - DISTRICT OFFICE

Corvallis SD 509J ( learn more )

Corvallis, OR ( map )

Job Details

  • Job ID: 3155171
  • Application Deadline: Posted until Filled
  • Re-posted : August 19, 2019

Job Description

Administrative Assistant 2/Office Manager 

Hours: 8 hours per pay
Contract Status: Regular/Probationary
Start Date: As soon as possible
Calendar: 260 Day
FLSA Status: Non-exempt Classified
Notes: This position will be in the Technology Services department.  The position manages the office day to day, to include customer service, purchasing, paying invoices, budgeting, and special projects. The hourly rate for this position is $17.13 (per the 2018-19 school year). The rate for the 2019-20 school year has not been determined. 

Purpose 
To assist an administrator to manage a school, program, or division operation, and serve as a leader in the areas of fiscal management, risk management, personnel, communications and technology.
 
Essential Duties and Responsibilites
  • Serves as the senior administrative clerical staff responsible for supporting the building administrator(s) or department manager and provides administrative leadership to the office staff when appropriate.
  • Lead role in:
    • Identifying potential risk in the building, i.e., physical risk situations;
    • Knowing which resources to access (people, things, organizations);
    • Designing or providing input to a plan of action, as appropriate;
    • Interacting with appropriate people/organizations, and
    • Implementing the action plan.
  • Provides general clerical and support services for supervisor and/or department staff.
  • Provides positive customer service to all inquiries.
  • Exercises independent judgment to manage building/program operations in a manner consistent with administrative direction, district policies and procedures, and goals of the instructional program.
  • Assists the development and management of budgets, records, facilities, payroll and other business functions to ensure that building/program fiscal systems reflect district standards for quality and responsiveness to patrons, staff, and students.
  • Assists with building/program communications, both oral and written, in a manner that supports effective decision making and facilitates the work of other staff.
  • Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.
  • Under general direction of the administrator, schedules staff to maximize efficient use of instructional time.
  • Assists with hiring processes in the building/program. 
  • Within administrative guidelines, evaluates student records and places students appropriately within the instruction program, as assigned.
  • Assists others with clarification of policy, law, and contracts to help an employee, parent, student or community member understand what it means or what is expected.
  • Takes the lead in coaching other staff members.  He/she may be asked to schedule work or otherwise lead the operations of the building/program.
  • Maintains high level of technology knowledge and serve as a coach for building/program staff.
  • Supervises students outside the classroom, as assigned, to support the district's discipline and instructional programs.
  • Performs minor medical and health procedures as requested in a manner which meets state and district guidelines.
  • Makes independent decisions, in response to requests for meetings or other commitments, to maximize the efficient use of administrative time.
  • Represents administrators, as assigned, in communications with staff, parents, the public, and students to facilitate issue resolution, provide accurate information, and support effective program management.
  • Provides other related services as assigned.
Note:    The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. To view the full job description, please see the attached document. 

Qualifications
  • Ability to understand and explain the building/program's instructional goals and carry out work assignments in a manner that supports those goals.
  • Ability to communicate effectively, both orally and in writing.
  • Mastery of office equipment and technology.
  • Ability to interact effectively and collaboratively with individuals and groups of all ages, which requires use of conflict resolution skills.
  • Ability to develop program budgets and provide oversight of expenditures within an established budget.
  • Ability to read and understand collective bargaining agreements, policies, administrative rules, and related documents.
  • Ability to facilitate group activities/meetings.
  • Ability to independently plan, organize, and carry out work assignments, and to plan and direct the work of assigned staff or students.
  • Ability to understand and implement the school/program's student discipline policy and to manage student behavior effectively outside a classroom setting.
  • Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.
  • Ability to obtain specialized training as required.
  • Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards.
  • Standard First Aid certification, or the ability to obtain certification within two months of hire, may be required.
  • Position Type: Full-time
  • Job Categories : Administrator > Director/Coordinator/Manager
    Support Staff > Administrative Assistant
  • Contact Information

    • Karlie Adkins , HR Specialist
    • 1555 SW 35th Street
    • Corvallis, Oregon 97333
    • Phone: 5417575840
    • Fax: 5417573898
    • Email: click here

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