Melrose Public Schools ( learn more )

Melrose, Massachusetts ( map )

Job Details

  • Job ID: 3079318
  • Application Deadline: April 30, 2019
  • Posted : April 9, 2019
  • Starting Date: July 1, 2019

Job Description

Title: Administrator for Student Services 6-12

  • Master’s Degree Required
  • Massachusetts Certification as a School/Guidance Counselor
  • Course work in counseling, psychology, child development, sociology, testing and measurement
  • Successful completion of a background check, C.O.R.I. and fingerprinting.
Reports To: Assistant Superintendent for Pupil Personnel Services, High School and Middle School Principals

Job Goal: To support the District’s instructional program by coordinating and supervising guidance activities which are designed to assist students in their personal, social-emotional, and intellectual development consistent with the goals set forth by the Melrose Public Schools.

Work Year: In accordance with contract

Salary/Benefits: In accordance with contract

Performance Responsibilities:
  • Responsible for: supervision and evaluations of guidance staff, department meetings, IST meetings, critical case management, mentoring and consultations.
  • Provide direct service to students in the classroom, including the development of students’ Individual Learning Plans.
  • Oversee the maintenance of Naviance for all guidance functions.
  • Maintain the guidance page on the schools website and the guidance blog.
  • Develop curriculum on topics that include but are not limited to: bullying, drugs & alcohol prevention, teen dating violence, suicide prevention, career development, etc.
  • Coordinate the advisory program.
  • Provide resources regarding credit recovery programs and/or alternative programs to further a student’s education.
  • Monitor all students’ performance directly and/or in collaboration with the counselors and teachers to ensure they are on track to graduate.
  • Maintain records of all pupil statistics and make reports to administration.
  • Plan all aspects of Financial Aid night, including recruitment of speaker, advertising, literature, audio and set-up. Coordinate college admissions counselor visits. Help to plan, advertise and set-up regional college fairs.
  • Supervise the Guidance Office staff to ensure efficiency and servicing of students.
  • Supervise the accurate and efficient processing of college applications.
  • Coordinate with the Department of Elementary and Secondary Education the applications for the scholarships awarded by the Commonwealth of Massachusetts.
  • Participate as a member of community based committees, such as, Community Based Justice Team, High School Leadership Team, and School Child Protection Team. Member of School Crisis Management Team including updating of all information included in document.
  • Act as primary contact for Department of Children and Families intake reporting.
  • Responsible for planning, advertising, and presentation of grade eight parent information night and subsequent shadow days, Junior Parent College Planning Night, Senior Parent Breakfast, etc..
  • Responsible for organization of grade eight - eleven student course and elective selection process for the following school year including coordination with middle school personnel and high school guidance staff. Work closely with the both Special Education and English as a Second Language staff to ensure proper placement of students into scheduled classes determined by their IEPs or language needs.
  • Act as High School’s 504 Accommodation Plan Coordinator.
  • Consult with students, parents and staff to assist students with college and career planning.
  • Build relationships with college admission officers.
  • Assist students with scholarship applications, college applications and financial aid applications.
  • Oversee the maintenance of an accurate database of student grades and calculation of their GPA and rank. Maintain accurate summary of grade twelve students in regards to graduation credit requirements for graduation. Maintain statistical database of senior students to compare scores, grades and rank to college acceptances.
  • Work closely with the department chairs to identify and plan course requirements and offerings.
  • Help to revise annually the Program of Studies and the Student Handbook.
  • Coordinate the programs for community service, senior internships and shadow days. Work with the community to create opportunities for students. Be the liaison between the school and the work site. Responsible for monitoring students and grading them.
  • Oversee the annual budget of the Guidance Department including ordering of materials.
  • Manages and coordinates all mandated and elective local, state, and national testing programs, such as MCAS, AP and all other testing activities including: registration, order materials, preparing appropriate testing materials, scheduling tests locations, assign and train proctors, receive and return materials and all related paperwork, report results, analyze data for teacher use, label and secure testing materials, notify staff of students to be tested, distribute materials, and assure compliance with established time lines.
  • Responsible for all aspects of the MCAS appeal process including the collection of student data from prior years, finding cohorts, calculating and comparing cohorts, communicating with parents and the application process.
  • Responsible for the collection of data regarding failing students for Summer School including mailing notifications to parents.
  • Works with the Network Administrator and Data Specialist to develop and maintain a longitudinal database for student achievement data.
  • Perform other related duties as conditions and circumstances warrant.
Essential Functions of the Job:
Must possess the ability to:
  • Provide instructional and organizational leadership for the district.
  • Promote an effective, safe, and welcoming learning climate in the schools.
  • Exercise decisive leadership.
  • Communicate the district’s academic and social emotional goals.
  • Build effective relationships with parents and community members.
  • Design a cohesive plan for 6-12 curriculum and assessment protocols.
Specialty Areas:
  • Knowledge in curriculum/instruction and supervision, data analysis and state and federal accountability requirements.
  • Knowledge in current trends and options regarding postsecondary options.
  • Knowledge in regional resources for alternative and additional educational programs.
  • Knowledge regarding area resources that support student’s social-emotional wellbeing.
  • Apply knowledge of Special Education and 504 laws and other relevant laws and regulations.
  • Assist students with course selections that are most appropriate for graduation requirements and career plans.
  • Apply knowledge of the college application process to achieve successful results for students at the high school.
  • Demonstrated proficiency with educational technology.
  • Excellent written and verbal communication skills.
Physical and Environmental Demands:
The physical and environmental demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

  • Ability to work in a normal office environment.
  • Ability to freely move about the building.
  • Ability to utilize computers and other administrative technologies appropriate to the position.
  • Ability to perform some job responsibilities outside of regular school hours, including attending school-sponsored activities, functions, and extra-curriculum events.
  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Administrator > Director/Coordinator/Manager
    Student Services > School/Guidance Counselor
  • Equal Opportunity Employer

    Melrose Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • Please apply on School Spring - NO phone calls.
    • Citizenship, residency or work visa required

    Application Questions

    There ARE NO application questions required FOR this job posting.

    Contact Information

    • Patricia White-Lambright , Asst. Superintendent of Pupil Personnel Services
    • 360 Lynn Fells Parkway
    • Melrose, Massachusetts 02176

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