Immaculate Conception - Newburyport ( learn more )

Newburyport, Massachusetts ( map )

Job Details

  • Job ID: 3050016
  • Application Deadline: Posted until Filled
  • Re-posted : April 11, 2019
  • Starting Date: July 1, 2019

Job Description

School Business Manager

Reporting to the School Principal and the Pastor, in consultation with the School Advisory Council, the incumbent will be responsible for the business and financial affairs of the School, including internal and external Financial Reporting, Budgeting, Financial Controls and Policy, Tuition Processing and Rate Setting. In addition, the incumbent will be directly responsible for daily financial functions, including Cash Management, Cash Disbursements and Cash Receipts. Additional responsibilities include, HR Benefits Administration and Payroll processing, Contract Administration, Building and Capital project oversight. This is an exempt, full time year round hand’s on position.

Familiarity with Catholic schooling is a benefit.
  • Position Type: Full-time
  • Positions Available: 1
  • Job Category : Administrator > Business/Finance
  • Equal Opportunity Employer

    The Archdiocese of Boston does not discriminate in employment opportunities or practices (consistent with those religious exemptions provided in statutory and constitutional law) on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

    Job Requirements


      Implement Financial Policies and Procedures in accordance with the Archdiocese’s Parish and School Administration Manual. Acts as School liaison in financial matters with the Archdiocese.
      Responsible for the oversight of all areas of Financial Reporting and Analysis. Also, responsible for the preparation of Interim and Annual Financial Reports, as required by the Principal, Pastor and School Advisory Council.
      Preparation and implementation of the School Operating Budget, analysis and reporting of variances. Make recommendations for corrective action.
      Prepare department analysis and make financial recommendations for departments such as Extended Day and Afterschool programs, Cafeteria and Athletic Department, other Operating Departments.
      Either directly or with school staff, manages Bookkeeping functions maintaining General Ledger Integrity, including but not limited to, all forms of Financial Transactions including Payables and Receivables, Revenues and Expenses, and Payroll processing.
      Administration of Employee Benefits and Payroll, assuring accuracy of by weekly payroll and Employee Benefits. Implement Archdiocesan Human Resource Policies; prepare Teacher Annual Agreements and other Staff reinstatement letters.
      Manage and insure the integrity of Student Registration and Tuition Processing, by utilizing RenWeb and FACTS Tuition Management systems. Assure accuracy of tuition billing, timely invoicing and collections. Maintain Positive Parent Relationships.
      Assist the School Principal, Pastor and Advisory Council through the Student Financial Aid Award budget process, calculate Reserve and Award amounts. Make Recommendations.
      Manage daily and monthly Cash Flow, assuring funding levels are maintained for Payroll and scheduled Vendor Payments. Prepare vendor checks for Pastor’s signature.
      Handle Bank Relationship, prepare bank statement reconcilements, report and resolve transaction exceptions.
      Responsible for Building Facility and Ground maintenance, oversees custodian maintenance, repairs and renovations. Assure that Capital Projects remain within scope of budget.
      Act as School liaison for RCAB Internal and External Auditors. Ensure that the School’s internal control’s meet RCAB compliance standards. Respond to inquiries and requests.
      Provides support and will be actively involved in School Fundraising activities and Events.


      BS/BA in Accounting, Business or related field with a minimum 5 years experience, preferably in an Educational environment. MBA preferred.
      Experience in automated General Ledger Accounting, Payroll and Student Information Systems required. Must be proficient in Microsoft Office Suite software.
      Have experience in Benefit Administration policies and procedures including payroll.
      Demonstrated ability to handle confidential and time sensitive critical matters using sound judgment and discretion.
      Must possess strong written and oral communication skills. Have a strong work ethic and ability to work with little or no supervision.
      Experience in matters of Student Safety, Building Security and safety protocols.
    • At least 5 years of relevant experience preferred
    • Master degree preferred
    • Citizenship, residency or work visa required

    Contact Information

    • Joan Sullivan , Principal
    • One Washington Street
    • Newburyport, Massachusetts 01950

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