Southbridge Public Schools ( learn more )

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Job Details

  • Job ID: 3048861
  • Application Deadline: Posted until Filled
  • Posted : January 31, 2019

Job Description

Location:          Southbridge Public Schools (25 Cole Avenue, Southbridge)

Start Date:       Immediate Opening

Salary:              $85,000-$100,000 (commensurate with experience)


Background on Southbridge Public Schools

Southbridge Public Schools (SPS) serves approximately 2,200 students in five schools and employs nearly 330 educators and staff. In January 2016, the Massachusetts Board of Elementary and Secondary Education designated SPS chronically underperforming, placing the district in state receivership. The third district to be placed in the Commonwealth’s chronically underperforming accountability status, this is an exciting time of change and transformation in SPS.


More information about the Commonwealth’s chronically underperforming districts and Southbridge Public Schools can be found here.


Role & Responsibilities

The Human Resources Manager serves as the principal advisor to the Receiver in matters related to human resources functions including recruitment, employment, regulatory compliance and reporting, policy administration, contract administration, and record-keeping for all licensed and non-licensed employees.

Reports to: Director of Finance and Operations


Essential Responsibilities:

  • Provides assistance to internal and external customers of the department including principals, administrators, employees, job applicants, members of the public, staff, consultants, attorneys, etc.
  • Transmits information and provides directions related to human resources to managers and staff;
  • Receives and reviews correspondence, prepares responses and requests additional information or clarification where needed;
  • Answers employee inquiries regarding human resources procedures and/or collective bargaining provisions; interprets and applies collective bargaining agreement language for the purpose of delivering services in conformance with established guidelines
  • Administers all employment and contractual processes for all employee groups
  • Coordinates work flow and procedures between Human Resources, Payroll, Employee Benefits, and Finance
  • Prepares human resources correspondence (e.g. employee communications, offer letters, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
  • Manages position requisitions and evaluates documentation (e.g. employment verification forms, applications, salary schedules, changes in employment status, licensure renewals, etc.) in conformance with CBA, district policies and state requirements.
  • Processes information related to employees leaving the school system (e.g. exit interviews, unemployment forms, etc.) consistent with district, local, state, and federal regulations.
  • Coordinates a uniform hiring criteria protocol, screening protocol, background check processes and maintenance of application materials
  • Develops and maintains the school district employee handbook, personnel procedures manual, and school employee job descriptions
  • Serves as district Title IX Coordinator.
  • Coordinates district compliance with teacher licensure and re-licensure, ESEA, FMLA, ADA, MTRS, CORI, and other applicable laws and regulations
  • Coordinates district compliance with worker’s compensation and pre-employment medical examinations
  • Analyzes job classifications to determine the exemption status in accordance with the Fair Labor Standards Act (FLSA)
  • Audits personnel/payroll related records for the purpose of ensuring compliance with federal state, and district policies and regulations
  • Remains abreast of employment laws and regulations for the purpose of implementing procedures to maintain compliance with current legal requirements.
  • Maintains the school system human resource database, information systems, employment files and records
  • Prepares reports and statistical analysis of hiring and payroll data
  • Serves as technical liaison between district human resources department and school and town IT staff for maintenance and resolution of HRIS system issues
  • Compiles and inputs all salary and benefits information (pay assignments, miscellaneous payrolls, longevity, sick leave buyback, etc.) for the purpose of ensuring timely and accurate processing of employee paychecks
  • Processes employee information into the computerized system for the purpose of assuring monthly pay warrants, compute, monitor and assure proper position control, salary and step placement into the system
  • Maintains and updates the HR section of the district web site
  • Assists with financial analysis in support of budget development, budget tracking, and collective bargaining strategy
  • Coordinates job posting and recruitment activities of the district and assists in the implementation of administrative applicant searches
  • Coordinates on-boarding and orientation process for new employees
  • Attends training, seminars and courses to keep up to date in the human resources and payroll practices
  • Provides training and guidance to Administrators and staff related to FMLA, ADA, MTRS, and COBRA
  • Coordinates training of district office and school-based personnel in the understanding and utilization of personnel and payroll information process
  • Conducts, presents and /or participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions
  • Prepares required federal, state, and local reports and associated documentation
  • Participates in and conducts surveys regarding compensation and benefits,
  • Prepares analyses in support of collective bargaining negotiations and grievance resolution
  • Oversees maintenance of accurate and complete personnel records to meet state and federal regulatory compliance; ensures that rules concerning confidentiality and retention are followed
  • Maintains seniority lists for certified, classified (represented and non-represented) employees
  • Performs other duties as requested or assigned by Receiver, Chief of Learning and Innovation, or Director of Finance and Operations.

Education and Experience:

  • Must possess a minimum of a Bachelor’s degree in business or a human resources or related field
  • Must have a minimum of four years experience in personnel or human resources administration with at least two years of supervisory experience
  • Experience in public sector, particularly municipal or school district, preferred


Necessary Knowledge, Skills and Abilities:

  • Comprehensive knowledge of compensation and position classification systems
  • Demonstrated ability to interpret regulations; collect, analyze and evaluate data; develop recommendations and policy revisions.
  • Comprehensive knowledge of FLSA, FMLA, ADA, COBRA, and related regulations.
  • Excellent financial, statistical, analytical, organizational, interpersonal and communication skills.
  • Ability to establish and maintain effective working relationships with all staff at all levels of the organization.
  • Highly proficient in Microsoft Word, Excel, and PowerPoint.
  • Excellent understanding of HR functions as well as principles and procedures of public human resources administration.
  • Payroll and personnel record keeping principles and practices.
  • Modern office procedures, methods and computer equipment.
  • HRIS and/or Payroll computer applications related to the work.
  • Experience managing and analyzing human resources data and demonstrated knowledge of a variety of data reporting, retrieval and analysis tools and processes
  • Strong project management skills, including the ability to multi-task
  • Strong problem solving and analytical skills
  • Ability to present to small and medium size groups
  • Shared dedication to Southbridge’s mission and values
  • Excellent teamwork, communication, initiative, urgency, cultural proficiency and positivity



  • Possession of PHR certification or equivalent preferred
  • Position Type: Full-time
  • Job Categories : Administrator > Director/Coordinator/Manager
    Administrator > Human Resources
  • Equal Opportunity Employer

    Southbridge Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Application Questions

    There ARE NO application questions required FOR this job posting.

    Contact Information

    • Arielle Magnan , HR Specialist
    • 25 Cole Avenue
    • Southbridge, Massachusetts 01550

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