Clarksville-Montgomery County School System ( learn more )

Clarksville , TN ( map )

Job Details

  • Job ID: 2901596
  • Application Deadline: Posted until Filled
  • Posted : March 6, 2018

Job Description



Job Title: Administrative Assistant II-Special Education/

                 Assistive Technology/Federal Reports        


Department: Central Office

Grade F
H.P.D. 7.5
D.P.Y. 220


HOURS 7:00am-3:00pm


CLOSING DATE: 03/12/2018


***Additional Testing is required for this position - OPAC Clerical Test (Windows 7, Excel, and Word) and Typing Test


***High school diploma (or GED) required, with six months of general office experience; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills and abilities for this job.


Date Reviewed: May 2011          Reports To: Director of  Exceptional Children Services


Purpose of Job

The purpose of this job is to perform clerical/secretarial functions and to provide general support to the Director of Exceptional Children Services. Duties and responsibilities include preparing, reviewing, disseminating and/or filing routine correspondence and reports; monitoring EasyIEP to ensure compliance with federal/state regulations; answering the telephone and relaying messages; and providing general support to the Special Education function.


Essential Duties and Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.


  • Receives data related to middle and high school special education students; researches incomplete information; inputs via EasyIEP; generates reports.
  • Monitors EasyIEP for middle and high school to ensure compliance with federal/state regulations.
  • Conducts on-site middle and high school monitoring to compare EasyIEP service page with services provided; EasyIEP options with provision of services provided; student/teacher ratios.
  • Becomes familiar with and have general knowledge of AT equipment.
  • Prepares and/or generates, copies and distributes routine correspondence, letters, memoranda, forms, state and federal reports and other documents, such as ADM Reports and Assurance Statements.
  • Maintains current inventory of Assistive Technology (AT) equipment, including location of inventory within the school system. Produces and secures barcodes on special education equipment. Maintains proper documentation of AT equipment sign-in and sign-out.
  • Maintains a file system of user manuals and procedures related to AT equipment.
  • Maintains files for AT referrals and evaluations.
  • Distributes and collects special education equipment at the beginning and end of the school year and as equipment needs change.
  • Collaborates and consults with AT consultant regarding repair and maintenance of AT equipment.
  • Collects quotes as necessary regarding purchase of new AT equipment.
  • Serves as liaison between CMCSS and Center for Audiology regarding issues directly related to AT equipment designed for hearing issues.
  • Answers the telephone; provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.
  • Responds to routine requests for information or assistance from members of the staff, the public or other individuals.
  • Uses knowledge of various software programs to operate a computer in an effective and efficient manner.

Minimum Training and Experience Require to Perform Essential Job Functions

High school diploma (or GED) required, with six months of general office experience; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills and abilities for this job.



Has comprehensive knowledge of the policies, procedures, and activities of the School System and Special Education practices as they pertain to the performance of duties relating to the job of Administrative Assistant II-Special Education/Assistive Technology/Federal Reports. Has general knowledge of Special Education practices as necessary in the completion of daily responsibilities. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities. Is able to effectively communicate and interact with supervisors, members of the general public and all other groups involved in the activities of the department. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has good organizational, human relations, and technical skills. Is able to use independent judgment and work with little direct supervision when necessary. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Has the mathematical ability to handle required calculations. Is knowledgeable and proficient with computers.



PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated
office machines, which includes a computer, printer, copy machine, facsimile machine,
calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for active work.
DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or
signaling people to convey or exchange administrative information. Includes giving assignments and/or directions to co-workers or assistants.
LANGUAGE ABILITY: Requires the ability to read a variety of informational
documentation, directions, instructions, and methods and procedures related to the job of Administrative Assistant II-Special Education/Assistive Technology/Federal Reports. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand relatively basic principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of Administrative Assistant II-Special Education/Assistive Technology/Federal Reports.
VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and
subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using
automated office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have average levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff,
supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must he adaptable to performing under minimal stress when confronted with an emergency related to the job of Administrative Assistant II-Special Education/Assistive Technology/Federal Reports.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking -
expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).
ATTENDANCE: A regular and dependable level of attendance is an essential function for this position.


The Clarksville-Montgomery County School System is an Equal Opportunity Employer. In
compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

  • Position Type: Full-time
  • Job Categories : Special Education > General Special Education
    Special Education > Special Education Assistant
    Support Staff > Administrative Assistant
  • Contact Information

    • Jacklyn Winegarden
    • 621 Gracey Avenue
    • Clarksville, Tennessee 37040

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