Uncommon Schools ( learn more )

Brooklyn , New York ( map )

Job Details

  • Job ID: 2901292
  • Application Deadline: Posted until Filled
  • Posted : March 6, 2018
  • Starting Date: Immediately

Job Description


The Office Manager plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Office Manager functions as the primary contact person for all of the school’s constituents. In this role, the Office Manager must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. The Office Manager will report directly to the Director of Operations.


The Office Manager Will:
Demonstrate a relentless drive to improve the minds, characters, and lives of students both in and out of school;
Implement and enhance the school’s systems and culture;
Maintain the school’s administrative systems and routines;
Communicate effectively with students, families, teachers and colleagues;
Commit to positive customer service in challenging situations;
Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings;
Be present for an annual three-week summer staff/ teacher orientation and training;
Support grade-level and school-wide activities;
Assist with student recruitment;
Collect school performance and student data;
Maintain student files;
Support teacher/staff events by preparing materials for staff workshops/trainings;
Work with the school Leadership Team to ensure that all government and authorizer grant proposals and reports are completed on time;
Serve as substitute Teacher as necessary (depending on the region);
Be present and engaged at least Monday through Friday from 7:00 AM – 5:30 PM or 8:00 AM – 6:00 PM depending on the region;
Work periodic evenings and weekends as needed; and
Work on a year-round administrative schedule with school holidays and two weeks of summer vacation.


Oversee the day to day activities of the school and serving as the main point of contact in the school reception area;
Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.);
Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.);
Help manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.);
Help manage school-wide daily systems (managing student attendance, tracking the student discipline system, etc.);
Help execute logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.);
Help prepare set-up for staff/ teacher meetings, staff/ teacher retreats and annual evaluations;
Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms;
Manage school maintenance and supply systems;
Maintain office equipment and furnishings, and upgrading as needed;
Maintain school calendar of events;
Help to manage the National School Breakfast program, National School Lunch Program, and snacks; and
Process student and faculty applications.


2-3 years of office experience, preferably working with an education agency;
Excellent communication skills, both verbal and written;
Excellent computer skills, including Microsoft Office, Word, Excel and Access;
Displays maturity and ability to work independently;
Welcoming and positive presence;
Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members;
Has the ability to manage multiple tasks and meet tight deadlines;
Prior experience working in schools and/or urban communities is preferred;
Flexibility and a sense of humor; and
Enjoys working with children of all ages.
  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Support Staff > Administrative Assistant
    Support Staff > Secretary
  • Equal Opportunity Employer

    Uncommon Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • At least 2 year s of relevant experience preferred
    • Bachelor degree preferred
    • Citizenship, residency OR WORK VISA IN United States required

    Contact Information

    • Maureen Forys , Associate Director of Recruitment
    • 826 Broadway, 9th floor
    • New York, New York 10003

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