Scottsdale USD 48 ( learn more )

Phoenix , AZ ( map )

Job Details

  • Job ID: 2891295
  • Application Deadline: Posted until Filled
  • Posted : February 9, 2018

Job Description

PAY GRADE:   Administrative Support M




The job of Director of Purchasing is done for the purpose/s of acquiring the necessary resources to support district operations; ensuring that district revenues are effectively utilized and properly allocated; providing instruction and guidance on order processing; ensuring audit trail and reference documentation of purchases; and ensuring compliance with related procurement laws, regulations, policies and rules.


DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)


  • Directs clerical support staff for the purpose of ensuring accurate completion of data entry and related assignments.
  • Evaluates documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services.
  • Evaluates vendors (e.g. references, licenses, financial condition, etc.) for the purpose of determining their capability to perform specifications.
  • Maintains various files (e.g. vendor, contract, construction, purchase orders, etc.) for the purpose of providing required documentation and historical information.
  • Monitors purchase orders, contracts, bids, etc. for the purpose of ensuring accurate allocation of funds and/or adherence to fiscal regulations.
  • Orients other personnel, vendors and contractors for the purpose of providing instruction and guidance on order processing.
  • Prepares various reports (e.g. bid summaries, tabulations, etc.) for the purpose of providing documentation and information to others.
  • Processes bids for potential commodities, supplies, equipment and services (e.g. development of specifications, advertising, evaluation, etc.) for the purpose of ensuring compliance with district, state and federal bidding regulations, and securing products at best buy prices.
  • Processes orders and requisitions for supplies, equipment and services for the purpose of acquiring necessary resources to support district operations.
  • Provides information to teachers, staff, parents, etc. for the purpose of serving as a resource for purchasing information.
  • Researches suppliers, vendors, equipment, regulations, new products, etc. for the purpose of recommending purchases, rentals, and/or leases of supplies, equipment, and/or services as well as related contracts and agreements.
  • Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
  • ther duties as assigned.


EDUCATION & EXPERIENCE (positions in this class typically require):


  • Community College and/or Vocational School degree with study in job-related area.
  • Job-related experience within specialized field with increasing levels of responsibility is required.


LICENSING REQUIREMENTS (positions in this class typically require):

  • None


KNOWLEDGE (position requirements at entry):

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws.


SKILLS (position requirements at entry):

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: utilize pertinent software applications; plan and manage projects; operate standard office equipment.


ABILITY (position requirements at entry):

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: meet deadlines and schedules; work under time constraints; communicate with diverse groups; planning; coordination.



Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.


Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.


Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.


The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

  • Position Type: Full-time
  • Job Category : Administrator > Director/Coordinator/Manager
  • Contact Information

    • Shaun Holmes
    • 3811 N 44th Street
    • Phoenix, Arizona 85018

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