ELEMENTARY ASSISTANT SECRETARY LEVEL 1 @ MARSHALL ELEMENTARY

Marysville School District

MARYSVILLE , Washington

Job Details

Job Description

8.00 hours per day (8:15 a.m. - 4:45 p.m.) - 195 days per year 
This position will start on approximately September 4, 2018.

Application Requirements:

All uploads should be in pdf format.

Please use Chrome as your internet browser when applying for this position.

To be considered for this position, applicant must complete the following prior to the job closing date.

  1. Add a cover letter
  2. Under Academics, add High School or GED from drop down arrow, select your high school, select General Studies, select Years Attended, and uploaded one of the REQUIRED documents below:
    1. High school diploma OR 
    2. High school transcript evidencing a graduation date OR 
    3. Proof of GED OR 
    4. College diploma evidencing Associate's degree or higher OR 
    5. Official college transcript evidencing Associate's or higher degree
  3. Add relevant experience for past 10 years
  4. Add 3 references (e.g. current supervisor, past supervisor(s), co-worker).  NO PERSONAL REFERENCES ACCEPTED. 
  5. Upload a resume – Include current and previous supervisor(s) contact information
  6. Complete Qualification Questions

 

Starting Hourly Rate of Pay:  $20.26

Salary Schedule:  click on SE Salary Schedule at http://www.msd25.org/employee-groups.


Job Summary: 

The Elementary Assistant Secretary is responsible for communicating with and providing customer service to students, parents, staff, community, and/or outside agencies or vendors to meet district needs; performing a wide range of office tasks (telephone, on-site reception, filing, distribution of materials, etc); preparing and processing a variety of documents, invoices, orders, etc.; processing a variety of district, state, and/or federal documents; and inputting of data into computer (student, financial, and budget).


Minimum Qualifications:

  • High School diploma or equivalent 
  • Previous experience in a K-12 school setting preferred
  • Experience and/or training with cultural, ethnic, and language diversity preferred
  • Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
  • Proof of Immunization (if born 1/1/57 or later)
  • I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
  • Completion of all district-required training within thirty (30) calendar days from hire date


Essential Job Functions: 

This list of essential job functions is not exhaustive and may be supplemented as necessary.  Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

  • Provide customer service to students, parents, staff, and community including answer telephone, greet and direct visitors, resolve conflict, disseminate information, etc.
  • Answer incoming calls on multi-line telephone, direct callers as appropriate, and take and refer messages
  • Explain documents and requirements and answers procedural inquiries
  • May receive and receipt monies
  • Operate a variety of office equipment
  • Perform data entry and word processing functions
  • Register new and transfer students
  • Assist with coordination of building functions and activities as directed
  • Maintain and retrieve data for student attendance and records
  • Maintain and retrieve a variety of files, logs and other records/documents (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
  • Prepare and process various district documents, correspondence, and/or reports to provide information to district staff, students, parents, and/or the community
  • Input various data into computer systems (student, financial, and/or budget) to meet district, state, and federal regulations
  • Provide back-up and peak-load coverage for other office staff
  • Generate reports and other required information
  • Open, sort, and distribute mail (internal and external)
  • Attend, assist, and/or schedule meetings and training as directed
  • Maintain office supplies, materials, and repairs as necessary and advise appropriate staff member of necessary purchases and needs
  • Train and supervise student helpers
  • Maintain consistent presence at assigned worksite and regular work hours
  • Professionally interact with students, staff, and public
  • Comply with all district policies and procedures
  • Perform related duties as assigned

 

Desired Skills: 

  • Knowledge of proper English grammar, spelling, and usage in both oral and written communication
  • Knowledge of business math, effective office operations and procedures, and alpha-numeric filing systems
  • Working knowledge of district-adopted software including Microsoft Office Suite, WESPaC, Substitute Online, and Gmail
  • Ability to operate a variety of office machines including telephone, copier, 10-key calculator by touch, PC computer, etc.
  • Ability to handle confidential matters and information in a professional manner
  • Ability to work in an atmosphere where interruptions occur frequently and priorities are often modified using a high degree of flexibility
  • Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
  • Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
  • Ability to communicate effectively with co-workers, students, parents, and the public
  • Ability to organize, set priorities, meet deadlines, attend to detail, follow-through on a variety of assigned tasks
  • Ability to understand and complete oral and written instructions
  • Ability to ability to compose, edit, and format documents using different software programs
  • Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
  • Ability to type/keyboard accurately at a minimum of 45 words per minute
  • Ability to lift objects weighing up to 40 pounds


Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promotion and training.  Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.  The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.  The following employees have been designated to handle questions and complaints of alleged discrimination:   Civil Rights Coordinator - Gregg Kuehn, Risk Management Supervisor, gregg_kuehn@msd25.org, 360-965-0110; Title IX Officer - Jason Thompson, Deputy Superintendent, Jason_thompson@msd25.org , 360-965-0004; Section 504 Coordinator, Nancy Smith, Director of Categorical Programs, nancy_smith@msd25.org, 360-965-0051; ADA Coordinator – Ginger Merkel, Executive Director of Special Education, ginger_merkel@msd25.org, 360-965-0174.  Address:  4220 80th Street NE, Marysville, WA 98270.  Website: www.msd25.org   Marysville School District is a drug- and tobacco-free workplace.

  • Job Category : Support Staff > Secretary
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