Topeka Public Schools USD 501 ( learn more )

Topeka , KS ( map )

Job Details

  • Job ID: 2889909
  • Application Deadline: Posted until Filled
  • Posted : February 6, 2018

Job Description

Reports To:   Building Administrator


Position Purpose: To assist the secretary with the usual office routines and practices associated with a busy, hectic, productive, and smoothly-run environment; works extensively in receiving, welcoming, referring, and communicating with parents, students, community members, and school district personnel.



  • Typing and word processing skills
  •  High School diploma or GED
  •  Ability to operate office machines
  •  Bookkeeping and accounting skills in running school’s food service program
  •  Ability to work extensively with computer/word processor, Excel, Access, Publisher
  •  Ability to handle pressure and stress
  •  Skill in working with the public in a positive manner
  •  Bilingual in Spanish and English


Physical/Emotional Requirements: The incumbent may be required to use the following skills and abilities during any part of the working day: speaking, hearing, visual, walking/mobility, consistency of temperament, ability to work with a variety of people at the same time, stamina for working in stress-producing environments.  Position may include stooping, kneeling, and bending; ability to sit/stand/move around at will.


Performance Responsibilities:      

  • Answer telephones/take messages (pleasant tone of voice, accuracy in messages and transfers, relate name of caller)
  • Greet visitors with pleasant communication skills
  • Manage daily attendance
  • Manage Spanish parent telephone line
  • Manage tardies
  • Assist with keeping supplies stocked and ordered 
  • Enter discipline referrals and suspensions 
  • Type suspension forms
  • Type work orders
  • Produce updated student class lists at least monthly
  • Produce in format described by office secretary
  • Manage pony mail distribution and preparation for departure
  • After-school supervision of late pick-ups
  • Copy as requested
  • Assist secretary as requested
  • Assist with enrollment as directed by secretary
  • Assist with CUM folders as requested by secretary
  • Enter new students/drops as requested by secretary
  • Maintain room reservation notebook
  • Update and maintain monthy calendar 
  • Enter student updates and email staff
  • Maintain monthly staff copy counts
  • Keep copy/printer paper supplied
  • Other duties as requested by secretary, assistant principal, and principal


Terms of Employment:       

Full-time – 8 hrs – wage and work year to be determined by the Board of Education.



Performance of this position will be evaluated in accordance with provisions of the Board policy on evaluation of Support Service Personnel


Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor.

  • Position Type: Full-time
  • Job Category : Instructional Support > Paraprofessional / IA
  • Contact Information

    • Ruth Marstall
    • 624 SW 24th Street
    • Topeka, Kansas 66611

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