Charlottesville City Schools ( learn more )

Charlottesville , VA ( map )

Job Details

  • Job ID: 2876118
  • Application Deadline: Posted until Filled
  • Posted : December 15, 2017

Job Description

Charlottesville City Schools



Purpose Statement:

                The job of School Secretary is done for the purpose/s of providing secretarial support to assigned personnel; communicating information to staff, the public and other school systems; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction.

Essential Functions

  • Attends meeting as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) for the purpose of delivering services in conformance to established guidelines.
  • Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Maintains inventories of supplies and materials for the purpose of ensuring items availability.
  • Monitors assigned Division activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
  • Performs other related duties as assigned for the purposed of ensuring the efficient and effective functioning of the work unit.
  • Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials.
  • Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
  • Processes documents and materials for the purpose of disseminating information to appropriate parties.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
  • Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Job Requirements:  Minimum Qualifications

  Skills, Knowledge and Abilities

                SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the functions of the job include:  operating standard office equipment including using pertinent software applications; performing standard bookkeeping; planning and managing projects; and preparing and maintaining accurate records.

                ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job related equipment.  Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods.  Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job related equipment.  In working with others, problem solving is required to identify issues and create action plans. Specific abilities required to satisfactorily perform the functions of the job include:  communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data; and working with frequent interruptions.


                Responsibilities include:  working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures.  Utilization of some resources from other work units may be required to perform the job’s functions.  There is some opportunity to impact the Organization’s services.

Experience            Job related experience is required.

Education              High School diploma or equivalent.

Clearances             Criminal Justice Fingerprint/Background Clearance

FLSA Status           Non Exempt

  • Position Type: Full-time
  • Job Category : Support Staff > Secretary
  • Equal Opportunity Employer

    Charlottesville City Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Carole Nelson
    • 1562 Dairy Road
    • Charlottesville, Virginia 22903

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