North Star Academy ( learn more )

Uncommon Schools

Newark , New Jersey ( map )

Job Details

  • Job ID: 2871261
  • Application Deadline: Posted until Filled
  • Posted : November 29, 2017
  • Starting Date: Immediately

Job Description

The Network Special Projects Manager plays a central role in assisting the Director of School Support with creating effective and efficient building systems and guiding documentation. In addition to maintaining the regional office’s administrative systems and routines, the Network Special Projects Manager functions as the primary contact person for all of the team’s constituents. The Network Special Projects Manager will report directly to the Director of School Support.

The Network Special Projects Manager will:

Demonstrate a relentless drive to improve the minds, characters, and lives of students both in and out of school;
Commit to positive customer service in challenging situations;
Implement and enhance office systems and culture;
Maintain office administrative systems and routines;
Communicate effectively with colleagues and stakeholders;
Commit to continual professional growth, participating actively in team and other meetings;
Support school and regional activities;
Support team events by preparing materials for workshops/trainings;


Facilities Management:
Oversee and maintain the building’s physical condition, conducting regular walkthroughs
Manage the relationship with the facilities management company/building manager
Create and execute agenda for Building Council Meetings
Oversee the work-order system and drive completion of work orders
Govern security of the building through ownership of master keys and FOB assignments
Develop and implement the emergency preparedness plan (e.g. life safety procedures and drills, etc.)
Generate a plan to meet all federal, state and local requirements and inspections, ensuring current certificates are maintained
Monitor and recommend systems and procedures to ensure the functionality and security of the facility
Financial Management:
Assist with the development of a budget for all building expenses (e.g. utility bills, supplies/equipment, etc.) and then administer the approved budget
Establish and maintain office purchasing and finance systems (e.g. communicate with vendor, research pricing, create purchase orders, and process invoices for payment)
Compile and roll-out regional team budget updates and team communications
General Administrative Duties:
Manage the reservation system and all internal/external usage of the building, to include coordination of room and technology needs
Adapt and launch the visitors’ protocol to account for the unique building configuration
Drive the day-to-day activities of the office and serve as the main point of contact
Create and implement a mail handling process (e.g. distributing received mail, preparing mailings, making mail drops, etc.)
Manage inventory of all office supplies/equipment/furnishing and complete orders for replenishment/upgrades as needed
Serve as point of contact with technology team and vendor to ensure that the building has a fully functioning technology infrastructure
Execute logistics and preparations for team meetings, events and activities as needed (e.g. making photocopies, setting up for meetings/events, etc.)
Complete special projects pertaining to beautification and overall aesthetic (e.g. cultural and motivational signage, holiday decorations, space planning, space organization, etc.)


Be present and engaged Monday through Friday from 8:00 AM – 6:00 PM
Work periodic evenings and weekends as needed
Work on a year-round administrative schedule with school holidays and two weeks of summer vacation


Bachelor’s degree required
3-5 years of office experience, preferably working with an education agency
Excellent communication skills, both verbal and written
Strong organization skills and attention to detail
Excellent computer skills, including the Microsoft Office suite
Basic finance skills and comfort learning new finance processes
Display maturity and ability to work independently
Strong interpersonal skills with welcoming and positive presence
Ability to manage multiple tasks and meet tight deadlines
Prior experience working in schools and/or urban communities is preferred
Able to lift and move packages up to 30 lbs.
Flexibility and a sense of humor
Enjoys working with children of all ages

We offer a competitive compensation and benefits package. Aside from extensive professional development, all our staff members are equipped with a laptop computer, email, high-speed internet access, and all necessary supplies.

The foregoing information is requested for mandatory government reporting purposes only. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.
  • Position Type: Full-time
  • Positions Available: 1
  • Job Categories : Administrator > Assistant Principal/Dean/Head
    Administrator > Director/Coordinator/Manager
    Administrator > Facilities
    State-level Positions > Director/Division Director
    State-level Positions > Manager
    State-level Positions > Specialist
    Support Staff > Network Services
  • Equal Opportunity Employer

    Uncommon Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements

    • No experience required
    • Bachelor degree preferred
    • Citizenship, residency OR WORK VISA IN United States required

    Contact Information

    • Daniel Grimes , Associate Director of Recruitment
    • 1485 Pacific St
    • Brooklyn, New York 11216

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