The Catlin Gabel School ( learn more )

Portland , OR ( map )

Job Details

  • Job ID: 2870667
  • Application Deadline: Posted until Filled
  • Posted : November 28, 2017

Job Description

Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.


The School believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.



Department: UPPER SCHOOL





The US Associate Librarian partners with the Librarian to support the higher level curricular and research needs of the students and adults in our division. Primary tasks include the management of several key areas of our library program, including library circulation; the accurate and timely cataloging of a wide range of academic resources, including books, ebooks, audiobooks and materials in other formats; management of heavily utilized course reserves; providing skilled research support to students engaged in academic research using print materials, databases, and other electronic sources; and providing strong, effective leadership and supervision of a heavily utilized Learning Commons. The successful candidate is expected to be a full participant in the life of the Upper School (e.g., participating in assemblies, campus days, and various school programs).


• Take lead responsibility for circulation functions in the library, including running data and reports, and managing overdues and billing.
• Take lead responsibility for the cataloging and physical processing of library materials, which include books, audiobooks, DVDs, ebooks, and other formats.
• Provide firm, effective supervision of a busy Learning Commons utilized by students and adults throughout the day.
• Maintain a strong working knowledge of academic databases, including JSTOR, Academic Search Premier, GoogleScholar, and other relevant tools.
• Provide skilled research assistance to students in support of their coursework.
• Demonstrate the capability and independence to serve as the person in charge when the Librarian is teaching or meeting with others.
• Take lead responsibility for periodicals management, including maintenance and weeding.
• Manage the selection and ordering of library office supplies and book processing materials.
• Help maintain the library as an attractive, welcoming, efficiently run space for reading, study, and research needs.
• Generate and create interesting and topical displays.
• Engage in reader’s advisory, and create promotional materials to encourage reading for pleasure.
• Conduct regularly scheduled collection maintenance tasks, including inventory, shelf reading and weeding to maintain a well-managed collection.
• Close the library at the end of the school day.
• Complete other tasks as required.
• Complete required H.R. trainings each year (CPR, First Aid, mandatory reporting, handling of hazardous materials, etc.)


The Associate Librarian’s work requires a steady, productive attitude when engaging throughout the day with a variety of teenagers. The candidate should demonstrate a sense of humor, dedication to student learning, a focus on attention to detail, and the ability to manage a slate of tasks on various timelines. Thinking and working flexibly are essential to success in this job.


The Associate Librarian manages student behavior and supervises their work in a busy, well-utilized library, including providing academic support and helping build skills and capacity among students. When library volunteers are at work, the Library Assistant may supervise their work.


There is constant, daily, direct contact with faculty, students and staff, and frequent contact with parents. The Associate Librarian interacts with Facilities colleagues to help coordinate events utilizing the library’s space. It is an essential part of the job to establish and maintain positive, productive relationships with students and adults.


This position requires excellent people skills; the ability to supervise a fluctuating group of energetic teenagers while maintaining focus on the task at hand; strong research skills using a range of databases, print, and electronic tools; effectiveness and comfort in an informal instructional capacity with teenagers and adults in the library; technical services library skills such as cataloging using MARC record copy cataloging, and knowledge of circulation and collection maintenance tasks; experience with word processing and spreadsheets; ability to complete tasks despite frequent interruptions; very strong organizational and project management skills, and close attention to detailed tasks. We value the ability to convey genuine enthusiasm for reading and research to teens and adults, and prefer candidates with a good working knowledge of reader’s advisory skills and techniques.


We seek candidates who have completed library program coursework from an accredited college or university, or have equivalent practical experience with the job tasks in a library setting. Candidates should have practical, recent database and library reference experience, and relevant experience in working with teenagers in an educational setting. We strongly prefer candidates who possess experience with MARC record copy cataloging experience in a library, including various formats such as books, DVDs, audiobooks and ebooks.


Full-time in the US Library, Monday– Friday, 40 hours per week, on an academic calendar, with additional days for start-up and closure required. Attendance at faculty meetings is expected. Evening/weekend meetings are negotiable. Ability to lift up to 30 lbs., reach and bend, and move about a school campus required.

  • Position Type: Full-time
  • Job Category : Student Services > Librarian/Media Specialist
  • Contact Information

    • Linda Yoesel , Director of Human Reosurces
    • 8825 SW Barnes Rd.
    • Portland, Oregon 97225

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