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K12 Inc

Statewide , Pennsylvania ( map )

Job Details

  • Job ID: 2809579
  • Application Deadline: Posted until Filled
  • Re-posted : January 2, 2018
  • Starting Date: Immediately

Job Description

The Special Education Administrative Assistant performs general administrative duties and provides general support to the Special Education office.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Creates, sorts, and stores digital and paper files for incoming Special Education records;
• Organizes student record keeping for all Individualized Education Programs (IEP);
• Responds to inquiries from students, families and others either by answering them personally or directing them to the appropriate personnel/resource; Receives and routes incoming calls to the school generally;
• Monitors and processes incoming mail, forwarding and filing appropriately;
• Processes internal and external requests for special education documents in adherence with 5 day timeline;
• Requests and follows-up on district of residence IEP’s and special education documents for enrolling students;
• Enters general information into school database;
• Processes and monitor outgoing special education documents; Enters tracking and follow up into database;
• Maintains organization of records in web based IEP forms.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

• Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.
• Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.
• Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Supervisory Responsibilities: This position has no supervisory responsibilities.

  • Position Type: Full-time
  • Positions Available: 1
  • Job Category : Support Staff > Administrative Assistant
  • Equal Opportunity Employer

    K12 Inc is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Job Requirements


      • Associate’s degree OR
      • One (1) year of related experience OR
      • Equivalent combination of education and experience

      Certificates and Licenses: None required.


      • Great customer service, organizational and time management skills
      • Working knowledge of digital phone systems (PBX or others)
      • Experience using Microsoft Outlook, Word, Excel
      • Experience using search engines (Internet) for research projects
      • Experience using a student information system and/or other type of database
      • Strong written and verbal communication skills
      • Ability to pass required background check


      ESSENTIAL PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      • Working with Fingers: Ability to type, sort through pages/papers, or otherwise work with fingers (including thumb) and palm frequently each day.
      • Repetitive Motion: Ability to move wrists, hands, and/or fingers such as in typing frequently each day.
      • Sitting: Ability to sit much of the day.
      • Visual: Ability to see and read PC screens, and normal type size print.
      • Hearing: Ability to answer/route telephone calls, and understand what clients and co-workers are saying in normal conversation.

      ESSENTIAL MENTAL REQUIREMENTS: The mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      • Comprehension: Ability to understand, remember, and apply oral and/or written instructions or other information. Ability to understand, remember, and communicate routine, factual information.
      • Organization: Ability to organize thoughts and ideas into understandable terminology. Ability to organize and prioritize work schedule on short- and long-term basis.
      • Reasoning/Decision-Making: Ability to apply common sense in performing job. Ability to make decisions which have moderate impact on the school.
      • Communication: Ability to understand and follow basic instructions and guidelines. Ability to complete routine forms, use existing form letters and/or conduct routine oral communication. Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information. Ability to communicate with individuals utilizing a telephone and computer; requires ability to hear and speak effectively on the phone. Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, expediently and at sufficient volume.
      • Mathematics: Ability to count, add, subtract, multiply, divide and to record, balance, and check results for accuracy.


      • Computers/Peripherals/Other Office Machines: Computer
      • Computer Software: Electronic Mail Software (Microsoft Outlook preferred); Spreadsheet and Word Processing Software, (Microsoft Excel and Word preferred); Web proficiency.
      • Other Tools/Devices/Machines (including Vehicles): No other tools, devices or machines are required in order to perform the essential functions of the position.

      WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      • The noise level in the office is usually moderate (computers, printers, light foot traffic).

    • At least 1 year of relevant experience preferred
    • Associate degree preferred
    • Citizenship, residency OR WORK VISA IN United States required

    Contact Information

    • Courtney Jacob
    • xxx
    • xxx, Virginia xxx

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