ADMINISTRATIVE ASSISTANT TO COORDINATOR OF ELL DEPARTMENT (#S032)


Randolph Public School District
Randolph, Massachusetts

Job Details
Job ID: 2809271 Application Deadline: June 23, 2017
Posted: June 14, 2017 Starting Date: July 1, 2017

Job Description
The role of the Administrative Assistant is to enhance the departments’ effectiveness by providing information management support; communicating with limited English proficient students and their parents or guardians; supporting ELL teachers, liaisons, translators and other administrators and administrative assistants in accessing information, data, supplies and other resources; supporting the successful operations of a department designed to provide access to an equitable education for English Language Learners.

Job Duties:
• Communicates with a diverse population of students, families and departmental staff as well as teachers, administrators, and other administrative assistants by greeting them, in person or on the telephone; answering or directing inquiries.
• Serves as a liaison between the home and the district and works in collaboration with the ELL liaisons to ensure timely service delivery to schools, staff, students and families
• Stays informed of all legal and compliance related issues related to the education of English Language Learners that affect the operation of the department and acts accordingly.
• Manages all translations of written communication and interpretations for the district.
• Maintains and protects operations by keeping district and student information confidential.
• Works closely with the district’s Family Resource Center to expedite student registration.
• Attends parent/guardian functions in the evening as needed and acts as a bilingual facilitator.
• Produces information by transcribing, formatting, inputting, editing, copying, and transmitting text, data and graphics.
• Prepares reports and data by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Creates purchase orders for educational materials.
• Conserves the ELL Coordinator's time by reading, researching, and routing correspondence; drafting letters, fliers, brochures, databases and documents; collecting and analyzing information; initiating and following through on communications.
• Maintains ELL Coordinator's appointment schedule by planning and scheduling meetings, conferences, projects and events.
• Represents the ELL Coordinator by attending meetings in the Coordinator's absence.
• Assists the department to coordinate events and meetings.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:
• Personable and able to maintain a positive tone in the office.
• Experience in working with compliance related matters.
• Able to multi-task while remaining flexible yet focused on departmental priorities.
• Administrative Writing Skills, Reporting Skills, Office Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Verbal Communication.
• Bilingual in the most dominant languages of the district (Haitian Creole, Vietnamese, French or Spanish).
• Culturally sensitive to second language learning and adapting to a new culture.

Terms: The terms and conditions of employment are covered under the collective bargaining agreement between the Randolph School Committee and the Randolph Education Secretaries Association.
Salary: Consistent with the RESA salary schedule, range $18.11 - $23.83 per hour for 7 hours/day, 12 month position

Position Type: Full-time
Positions Available: 1


Welcome to Randolph Public School District!

https://youtu.be/8a34Er1xr88

Randolph (MA), a town of over 32,000, resting about 10 miles south of downtown Boston, is one of the most diverse communities in the state of Massachusetts and is proud to have the 2015 Massachusetts Milken Educator Award winner. Our diverse population of over 3,000 students represents 45 different countries, speaking 40 different languages and dialects including Haitian-Creole, Vietnamese, Spanish, and Russian to name a few. We have four prek-5 elementary schools, one 6-8 middle school, and one 9-12 high school with an enrollment of approximately 800 students. As a whole, our students’ growth on the MCAS has outpaced the State with some tremendous growth. Student performance on Advanced Placement exams continues to be a point of pride and the class of 2015 was accepted into more than100 colleges and universities. We continue to use NWEA as our benchmark assessment measure and TeachPoint to document educator observations.

Prospective Teachers of Color in Critical Need Content Areas (Math, Science, Special Education, and English as a Second Language/SEI) and diverse, experienced Administrators are strongly encouraged to apply.

Equal Opportunity Employer
Randolph Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements
Effective July 1, 2013 the successful candidate is subject to a national background check (fingerprint) in accordance with Massachusetts Law.
  • Citizenship, residency or work VISA in United States required

  • Application Questions
    This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page.
    1. Are you an internal REA Member of the Randolph Public Schools?
    Multiple Choice / Single Answer
    - Yes
    - No

    Contact Information
    Sheila Caldwell, Coordinator of ELL/World Languages
    40 Highland Avenue
    Randolph, Massachusetts 02368
    Phone: 781-961-6200
    Fax: 781-961-6295
    Email: caldwells@randolph.k12.ma.us




     
    Randolph Public Schools - 40 Highland Avenue, Randolph, MA 02368   Tel: (781) 961-6200   Fax: (781) 961-6295